REGULAR MEETING MARCH 22, 2010 86
<br />Option 1 Electric windows, locks, and mirrors. $756.00
<br />Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were
<br />referred to Equipment Services and Water Works for review and recommendation.
<br />AWARD BID AND APPROVE CONSTRUCTION CONTRACT-~ PRIMARY
<br />CLARIFICATION SCUM & GREASE REMOVAL MODIFICATIONS -~ PROJECT NO. 109-
<br />069 (2007B SEWER BOND)
<br />Mr. Brian Cherry, Environmental Services, advised the Board that on March $, 2010, bids were
<br />received and opened for the above referred to project. After reviewing those bids, Mr. Cherry
<br />recommends that the Board award the contract to the lowest responsive and responsible bidder
<br />Robert E. Crosby, Inc., 2805 Freeman Street, Fort Wayne, Indiana 46802, in the amount of
<br />$277,300.00. Additionally, the Construction Contract was submitted for approval. Therefore,
<br />Mr. Inks made a motion that the recommendation be accepted and the bid be awarded and the
<br />Construction Contract approved as outlined above. Mr. Littrell seconded the motion, which
<br />carried.
<br />AWARD BID --- THIRTY-TWO MORE OR LESS 2010 OR NEWER FRONT WHEEL
<br />DRIVE POLICE PATROL VEHICLES (POLICE CAPITA
<br />Mr. Matthew Chlebowski, Central Services, advised the Board that on May 8, 2010, bids were
<br />received and opened for the above referred to vehicles. After reviewing those bids, Mr.
<br />Chlebowski recommends that the Board award the contract to the lowest responsive and
<br />responsible bidder Arnell Auto Group, in the amount of $696,958.00 total; 30 with Option A&B
<br />for $649,320; 2 with Option A&B&E for $44,988; 1 Scan Tool & Books for $2,650. Mr. Gilot
<br />noted that there was not much difference between the bids of Arnell and Gates Automotive, a
<br />local company, but public bidding laws give the Board no option but to award to the lowest
<br />responsive and responsible bidder. Both companies included delivery in their bids. Board
<br />Attorney Cheryl Greene stated she examined the laws very carefully, but there was no ability
<br />under public bidding laws to award locally. Therefore, Mr. Inks made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the
<br />motion, which carried.
<br />AWARD BID -TWO, MARE OR LESS, 2010 FORD CROWN VICTORIAS. ~POLI_CE
<br />DEPARTMENTS CAPITAL)
<br />Mr. Matthew Chlebowski, Central Services, advised the Board that the State Bid List listed
<br />Bloomington Ford, 2200 S. Walnut Street, Bloomington, Indiana, 47401, as the lowest,
<br />responsible responsive bidder for 2010 Ford Crown Victorian. Mr. Chlebowski recommends that
<br />the Board award two {2) 2010 Ford Crown Victorian, plus options, to Bloomington Fard in the
<br />amount of $43,309.50. Mr. Gilat noted that the bids were piggy-backed on the State bid.
<br />Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded
<br />as outlined above. Mr. Littrell seconded the motion, which carried.
<br />AWARD BID - ONE, MORE OR LESS, 2010 DODGE CHARGER {POLICE
<br />DEPARTMENTS CAPITAL BUDGET)
<br />Mr. Matthew Chlebowski, Central Services, advised the Board that the State Bid List listed
<br />Fletcher Chrysler Products, Inc., 3099 N. Morton Street, Franklin, Indiana, 46131, as the lowest,
<br />responsible responsive bidder fora 2010 Dodge Charger. Mr. Chlebowski recommends that the
<br />Board award $20,814.00 for one {1}vehicle, plus options, to Pletcher Chrysler Products, Inc., in
<br />the amount of $20,814.00. Mr. Gilot noted this bid is also apiggy-back on the State's bid.
<br />Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be
<br />awarded as outlined above. Mr. Inks seconded the motion, Which Carried.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT - EDISON PARK SEWER SEPARATION
<br />PHASE II - PROJECT N0.108-012 (SEWER BOND
<br />Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit
<br />on behalf of C&E Excavating, Inc., 537617 County Road 9, Elkhart, Indiana 46514, for the above
<br />referenced project, indicating a final cost of $4,162,482.06. Upon a motion made by Mr. Littrell,
<br />seconded by Mr. Inks and carried, the Project Completion Affidavit was approved.
<br />APPROVE REPORT OF FINAL INSPECTION POR INDOT PROJECT -EDDY/COLFAX &
<br />LASALLE INTERSECTION IMPROVEMENTS
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