03/22/10 Board of Public Works Minutes

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REGULAR MEETING MARCH 22, 2010 76 30 Class A High Early Strength Concrete (Less than 4 Cys} 1 CYS $92.50 $92.50 31 Plowable Fill (More than 4 Cys) 1 CYS $55.25 $55.25 32 Plowable Fill (Less than 4 Cys} 1 CYS $65.25 $65.25 33 Supexflow Plowable Fill {More than 4 CYS) 1 CYS $59.50 $59.50 34 Su erflow Plowable Fill (Less than 4 CYs} 1 CYS $59.50 $69.50 35 Demurs e Fee 1 MIN $1.50 $90.00 Total Amount of Bid {Items 1 through 29) $679.50 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Engineering and the Street Department for review and recommendation. OPENING OF BIDS -- INFORMATION TECHNOLOGIES STORAGE & VIRTUALIZATION HARDWARE LEASE PROJECT - 2010 (IT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be cuff dent. The following bids were opened and publicly read: CIDW GOVERNMENT,.LLC 230 North Milwaukee Avenue Vernon Hills, Illinois 60061 Bid was signed by: Ms. Maureen O'Connell Non-Collusion Affidavit was in order Non-Discrimination commitment farm was completed Ten percent {10%} Bid Bond was submitted BID: Item No. Qty. Item -price {per Unit) Price (extended) 1 2 NetApp FAS20~10-RS SAN $95,101.82 $190,683.63 2 4 HP DL380 G6 Servers $7,147.00 $28,588.00 Total Hardware Lease Cost $5,956.00 Alternate Option: NetApp FAS 2040-R5 SAN wl48 Month Support $101,48&.15 $203,452.30 Lease Cost $6,308.00 Notes: No. 1 - 35-Months/Price includes Shipping Total Hardware Lease for 3 5 Months Alternate Option Includes Shipping Alt. Option Leas Cost for 35 Months It was noted that there was na bid bond. Mr. Keith Crane, Information Technologies, stated he would contact the company to see if they had included one. After contacting CDW, Mr. Crain stated they had put a statement in their bid that the bid bond would be sent after the bid was sent. The company faxed a copy of their bid band, and informed Mr. Crain that the original was in the mail. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Information Technologies for review and recommendation. OPENING OF BIDS -ONE (1) OR MORE 2010.OR NEWER 3/4 TON._EXTENDED CAB FOUR-WHEEL DRIVE 1?ICK-UP_TRUCK (SEWER DEPARTMENT CAP1TALl This was the date set for receiving and opening of sealed bids far the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- Caunty News, which were found to be sufficient. The following bids were opened and publicly xead: