11/18/1924 Board of Public Works Minutes

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M- On page 134, is shown two communications from the City Planning and Zoning Commission. Neither of which is required to be copied in full, but it is sufficient to refer to their,havin` been filed or received and then note the action of the Board, for example as follows*. - The. Board considered report- of.City Plan Commission relative to rearrangement of streets and alleys in Kemble's Audition. Recommendation approved and Resolution ordered to rearrange streets and alleys in said addition as shown on Blue print attached to said report. The report of the City Plan Commission relative to the approval of the plat of Carmi E. Smith Sub -Division, need not be recorded at.all, as the report would be sufficiently shown by endorsement on the plat and need -not be carried into the minutes of the Board. At bottom of page 1349 the last, three paragraphs may be consensed as follows: Engineer signed assessment roll and final estimate under Improvemen Resolution No. 916. Assessment roll adopted and finale stinate allowed. Notice of adoption of the assessment roll and of hearing upon the same on the 7th. day of June 192?, at 7:15 P. It. ordered published as provided by law.. on page 135 appears in full, three preliminary orders of the Boards each recorded in full including the caption, the signatures of the Board members, attestation of the Clerk and. recital of date of adoption, all of which are entirely umancessaery. Keeping in mind that the Statute requires a record of the action of the Board, it is suggested that this page should be condensed as follows: - The City Engineer having reported on tabluation of bias, prell*-- inary orders were entered as follows: Improvement Resolution No. 954, Action on bids having been deferred to this date, the Board now designates asphaltic concrete as the kind of pavement. with which .said street it to be improved, and further action herein is continued until May 319 1922. Improvement Resolution No, 959. Action on bids having been deferred to this date, the Board now designates Asphaltic concrete as the kind of pavement with which said street it to be improved and further action herein is con- tinued, until May 311 1922,. Improvement Resolution No, 96D. Action on bids having been deferred to this date, the Board now designates Concrete, as the kind of pavement with which said street is to be improved , and further action herein is continued until May 31, 1922. As a result of this revision, the action of the Board on these three preliminary orders, is reduced from 550 words to 140, without Leaving out any useful matter. I find the entire record, as now kept , to be extended to include in full all petition, letters, remonstrances and affidavits received by the Board, none of which needs more ''-than a reference to their filing. It is not practicable to furnish forms to be followed by the Clerk as I am not able to• anticipate what utters may come up for action on any date, but if the Clerk will f1low the above suggestions, will be glad to assist her 1n making up the record for a few times until she becomes familiar with this plan. Respectfully submitted, • APPROVED Nov. 18,1924. BOARD OF PUBLIC WORKS BY L. B. SLAUGHTER President. A n C Clerk of Boar. L. W. HAMMOND, City Attorney.