21-18 Establishing Responsible Bidding Practices and Submission Requirements on Public Works Projects

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submission.Thereafter,contractors who are pre-qualified must submit a complete application for continuation of"pre-qualified" standing, on a form provided by the City, (also referred to as the "short form") by December 31St for the upcoming calendar year. Failure by any pre- qualified contractor to timely submit its complete application for continuation of "pre- qualified" standing shall result in automatic removal of the designation,effective January 1 of the upcoming year. However, the "removed" contractor or subcontractor shall still be permitted to bid on City public works projects. Sec. 6-66. Incomplete submissions by bidders. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6.63 of this Article by no later than the public bid opening. Post-bid submissions must be submitted in accordance with foregoing Section 6.65 of this Article. Submissions deemed inadequate, incomplete, or untimely by the City may result in the automatic disqualification of the bid. Sec. 6-67. Responsive and responsible bidder determination. The City, after review of complete and timely submissions, shall, in its sole discretion, after taking into account all information in the submission requirements,determine whether a bidder is responsive and responsible.The City specifically reserves the right to utilize all information provided in the contractor's submission or any information obtained by the City through its own independent verification of the information provided by the contractor. Sec. 6-68. Certified pavroll. For any projects estimated to be at least one-hundred fifty thousand dollars ($150,000.00) or more, the successful bidder and all subcontractors working on a public works project are required to submit to the awarding agency, and general contractor if applicable, a detailed certified payroll utilizing the federal form now known as WH-347 or a similar form on a biweekly basis, unless different payroll reporting requirements are stated under the bid specifications or contract. The certified payroll must be prepared on a biweekly basis and submitted to the City within ten(10)calendar days after the end of each biweekly payrol I period in which the bidder or subcontractor performed its work on the public works. The certified payroll reports shall identify the job title and craft of each employee on the project. The City may withhold payments due for work performed by a bidder if the bidder or subcontractor fails to submit its certified payroll reports timely or until such certified payroll reports are submitted. Sec. 6-69. Public records All information submitted by a bidder or a subcontractor pursuant to this Article, including certified payrolls, are public records subject to review pursuant to the Indiana Access to Public Records Act(IC 5-14-3)and any other applicable disclosure laws. Sec. 6-70. Penalties for false,deceptive,or fraudulent statements/information (a) Any bidder that willfully makes, or willfully causes to be made, a false, deceptive or 4