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AGENDA REVIEW SESSION FEBRUARY 9, 2018 22 The Agenda Review Session of the Board of Public Works was convened at 12:20 p.m. on Friday, February 9, 2018, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and Therese Dorau present. Board Members Suzanna Fritzberg and James Mueller were absent. The meeting was held in the 13th Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. - Resolution No. 10-2018 - Regarding the Transfer of Property from INDOT Mr. David Relos, Community Investment, stated the city has been working with INDOT for three (3) years on the transfer of these eighteen (18) properties that are remnants from the Eddy St. development area, near Fredrickson Street. He noted the amount on the agenda should be changed to $13,950 to reflect the increased amount approved by the Redevelopment Commission. - Resolution No. 11-2018 — Transfer of Property to the South Bend Redevelopment Commission Mr. Relos stated this transfer is a land swap with Jones, Petrie, Rafinski. He explained the city is switching the lot on the west side of Lafayette Blvd. with JPR's parking lot on the east side. He noted eventually the City will take it through the disposition process. - Resolution No.12-2018 — Transfer of Property to the South Bend Redevelopment Commission Mr. Relos stated this is for acquiring the former PNA site for development. He noted the deed of dedication will be forthcoming to the Board. - Service Proposal — Vertiv Services, Inc. Mr. Dan O'Connor, Information Technologies, stated this is for the renewal of the battery backup system for the Police Station. He noted they were able to negotiate a three (3) year agreement locking in this year's costs for three (3) years. - Software Agreements — Network Solutions, Inc. and Cogent Communications, Inc. Mr. Michael Sniadecki, Information Technologies, stated these software updates are for the Morris Performing Arts Center's wireless network to allow them to provide needed service for shows. He explained that this will help the Morris attract some shows they would not have been able to accommodate in the past. He added this will include upgrades to their WiFi. Ms. Dorau asked if they will share the upgrades with the Palais Royale. Mr. Sniadecki confirmed they will. Mr. O'Connor noted that will be part of Phase 2. Ms. Doran asked if this is terminating an existing agreement for cloud web security or is it a new contract. Mr. O'Connor stated technically this will end the current contract. - Equipment Lease — AT&T Capital Services Mr. O'Connor stated this agreement is for a new equipment lease for iPads and surface devices. He noted they prefer to lease, not buy, to get on a continuous refresh cycle. - Software Agreement — GolfNow, LLC Mr. O'Connor stated this is a no cost contract but the golf courses are trading for golf tee times. He explained they will give the software company tee times that they can sell in return. Mr. Rene Casiano, Information Technologies, stated every golf course has their own data, this will be shareable in the cloud. Mr. Gilot questioned if this should be a competitive benefit of making money off the city and should this be one (1) vendor only that is given this benefit? Mr. O'Connor stated Legal has reviewed this and is okay with it. Mr. Gilot stated he just wasn't sure if you can place that benefit to allow a vendor to make money off the city. Mr. Eric Horvath, Public Works Director, agreed, noting there has to be an economic value there. Mr. Gilot requested that the Legal Department take a better look at it, adding he wasn't sure if you can do it exclusively with one vendor. - Access Agreement — South Bend Civic Center Board of Managers Attorney Aladean DeRose noted she has received some questions regarding the name of the parties to this agreement. She explained she looked back at historical records and the Civic Center Board of Managers is the original language used for the supervising board for all of the managing boards at the Century Center. She noted they oversee the Century Center Board of Directors. Ms. DeRose stated this agreement is to allow the Courtyard by Marriott employees extra parking, noting they have limited parking at the hotel. She stated the parking privileges are regulated on times and locations and will not exist during large events at the Century Center. Ms. Maradik questioned if there is an out clause in the agreement. Ms. DeRose stated there is. She added it's not a land use, it's a privilege, and there are no specific parking spaces allocated to them, and no designations of parking spots. She stated they will be allowed to use spaces in an area of normally unused parking across the street from the hotel. - Agreement — RoadBotics, Inc.