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2016 HOME Program
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2016 HOME Program
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CR-40 - Monitorin g 91.220 and 91.230 , <br /> Describe the standards and procedures used to monitor activities carried out in furtherance , <br /> of the plan and used to ensure long-term compliance with requirements of the programs <br /> involved, including minority business outreach and the comprehensive planning , <br /> requirements <br /> On-site audits at local agencies receiving CDBG, HOME, ESG, CoC and NSP funds are scheduled per the <br /> HCD Plan, to ensure compliance. On-site monitoring visits of sub-grantees are conducted approximately <br /> every two years to review their internal systems and ensure compliance with applicable requirements. <br /> A minimum of eight (8) on-site audits are completed annually. The audits are performed by two DCI ' <br /> staff members working together to review accounting procedures and program rules. These on-site <br /> monitoring visits are in addition to the monthly desk audits completed when reviewing subrecipient <br /> claims, constant communication on projects via phone and email, and various meetings to discuss <br /> program issues. Each claim for payment submitted by a subrecipient requires a progress report relevant <br /> to the goals stated in the Scope of Services. In 2016 the following on-site monitoring visits were <br /> conducted by staff; no findings or concerns were identified: <br /> • The Center for the Homeless (5/14/16)—ESG ' <br /> • Youth Service Bureau of St.Joseph County(5/20/16)—ESG <br /> • YWCA North Central Indiana (6/06/16) - ESG ' <br /> • Life Treatment Centers (7/11/16) - ESG <br /> • AIDS Ministries/AIDS Assist (7/12/16) - ESG <br /> • Oaklawn Psychiatric Center(7/14/16)—CoC(SHRA&S+C) , <br /> • Near Northwest Neighborhood (12/13/2016)— HOME <br /> • South Bend Heritage Foundation (12/15/16) - HOME <br /> When the City of South Bend contracts with CDBG and HOME subrecipients, a memo is provided <br /> detailing the process to engage M/WBEs. In addition, a list of M/WBEs in St.Joseph County from the <br /> State of Indiana is provided to subrecipients. During on-site monitoring visits, evidence is requested that <br /> attempts were made to engage M/WBEs. <br /> Additionally, based on the size and complexity of a project/program there are regularly scheduled <br /> meetings between staff and agencies in order to manage real time communication, check status, and <br /> immediately address any issues/challenges that may arise. <br /> Citizen Participation Plan 91.105(d); 91.115(d) ' <br /> Describe the efforts to provide citizens with reasonable notice and an opportunity to ' <br /> comment on performance reports. <br /> CAPER 26 <br /> OMB Control No:2506-0117(exp.07/31/2015) <br />
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