Contract Extension - Cintas Corporation - Uniform and Mat Cleaning Extension

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lJ {i SPECIFICAMNS a ', CITY OF SOUTH BEND 1965 BID NAME 2014 Uniform and Floor Mat Service and Rentals FOR BIDS DUE September 23, 2014; 9:30 a.m. SPECIFICATIONS FOR 2014 UNIFORM AND FLOOR MAT SERVICE AND RENTALS It is the intent of these specifications to describe all services required by the City of South Bend for Uniform and Floor Mat Service and Rentals. The City of South Bend reserves the right to reject any and all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be in the best interest of The City of South Bend. Vendor to complete bid proposal, options, and non-discrimination commitment contained in this bid specification and attach the submitted bid. Any exceptions to the following specifications must be noted by the Vendor on the Bilk PROPOSAL pages. General Terms This bid is for a three (3) year agreement beginning on December 12, 2014 and ending on December 11, 2017. The bid is to include provisions for one extension for a two (2) year period. This agreement is subject to annual appropriations of the South Bend Common Council. All bid prices shall be firm for this three (3) year agreement. The terms and prices of the extension must be clearly outlined on the bid Proposal page. The number of uniforms required is based upon the number of employees in each Department or Bureau. The number of FIoor Mats is based on layouts of the buildings. The quantities stipulated in these specifications are on a more or less basis, and should not be considered to be as an absolute number or quantity. The Board reserves the right to reject any and/or all bids or portions thereof, and to waive any irregularities or informalities. Awards will be made to the lowest responsible and responsive bidder, based on an aggregate value on a non -divisible basis. All garments must be U.S.A. manufactured products. All uniforms shall bear two (2) standard embroidered emblems on the front (4 1/2 x 4 ''/2 ), identifying both the Department, Division, or Bureau and individual'y first name, and ID number. The successful Bidder shall measure and fit all employees individually, and determine if the employee will clean their own uniform. Prices shall be bid on a per employee, per week basis for each delivered clothing group. The bid price per employee per week shall include all services provided by bidder under this contract, except for payment for lost/damaged garments stated under "Replacement and Repair". In addition, prices will be provided for uniform rental, excluding cleaning service as indicated on the Bid/Proposal Page.