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IINTER-OFFICE MEMORANDUM <br />DEPARTMENT OF PUBLIC WORKS <br />DIVISION OFENGINEERING <br />1865 <br />TO: Linda M. Martin, Clerk <br />Board of Public Works <br />FROM: Tara Weigand, Project EngineerZLI <br />SUBJECT* Award Project No. 117-070A <br />Morris Performing Arts Center Marquee Upgrade Display Installation <br />DATE: December 19, 2017 <br />On December 12, 2017.the Board of Public Works opened and read quotes for the above project. <br />The bidders ranked as follows: <br />Bidder <br />Total Quote <br />Amount <br />1. U.S. Signcrafters, Inc. <br />$5,800.00 <br />2. Burkhart Sign Systems, LLC <br />$19,000.00 <br />3. North American Signs, Inc. <br />$29,800.00 <br />I have reviewed them and found a defect with the lowest bid. The lowest bidder, U.S. <br />Signcrafters Inc., attached a proposal to their submission that states that "electrical work if <br />needed will Ibe ... billed as time and material in addition to installation cost listed below". The <br />specifications, Special Provisions XfXB.3 and XIX.B.1 I require the electrical work to be <br />provided and paid as part of the lump sum unit price. As a result, their quote does not meet <br />specifications and has been determined non -responsive, as the electrical work element is <br />material to the quote package. <br />I recommend award of a contract for Morris Performing Arts Center Marquee Upgrade Display <br />Installation to the lowest responsive / responsible bidder, Burkhart Sign Systems, LLC in the <br />amount of $ 19,000.00. <br />Sufficient funds have been has appropriated from Morris Capital Improvement Fund, 416-0404-. <br />453,43-0& <br />Please call with your questions (5998). <br />Enc. Quote Tabulation <br />