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AGENDA REVIEW SESSION DECEMBER 7, 2017 376 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on December 7, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, and Suzanna Fritzberg present. Board Member James Mueller was absent. Also present was Attorney Clara McDaniels. The meeting was held in the 13th Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. - Opening of Quotations — Fire Department Helmets Assistant Chief Todd Skwarcan, Fire Department, stated they have two (2) options on how to purchase these helmet, noting they want to match the features they already have on their helmets. He explained they want to get pricing options, so they didn't want to do special purchase, rather than quote, but they are asking for a specific helmet. Mr. Gilot asked if other vendors can make this feature or is it patented. Mr. Skwarcan stated there are others but not this same one. Attorney McDaniels stated her advice is to go special purchase or add language "equal to" to the specifications. Mr. Gilot recommended the specific language should be "approved equal", and should be objective but not debatable. Attorney McDaniels agreed. Mr. Gilot recommended the Fire Department use the same language used in the Engineering specifications. - Resolution No. 61-2017 — Exchange of Personal Property Assistant Chief Skwarcan stated this property exchange is with St. Joseph County. He noted the County owns three (3) ambulances and proposed to swap (2) of them with the city's truck and trailer. He noted all of the vehicles being traded are from 1992 or 1993. - Special Purchase — City of Venice, Florida Mr. Skwarcan informed the Board that when Engine 4 caught on fire, it put the Fire Department down one (1) apparatus, hampering their operational functioning. He noted this is a 2003 used apparatus. He stated it is hard to find one through the open market, most are kept on the road for 20-25 years, pretty much their life span. Ms. Dorau asked if they placed an insurance claim on it. Mr. Skwarcan stated they did and this used one will be funded through the insurance claim. - Software Renewal Agreement — Public Engines, Inc. Sergeant Chad Goben stated this renewal is for the software for crime reports on the internt. He stated anybody can look at it to see what and where crimes are being reported. Mr. Gilot asked how often the site is updated. Sgt. Goben stated it automatically updates three (3) times a day, and they have two (2) people who verify to make sure it's correct. Ms. Dorau suggested there is a lot the City could do with our technology. Sgt. Goben stated they work with neighborhood watches on the data. - Professional Services Agreement — Virtual Academy Sergeant Goben stated this agreement is for classes to help prepare officers for new promotions. He added it counts toward credit hours they are required to have. He stated it is for a ninety (90) day trial. Mr. Gilot asked if the Police Department still has their subscription training. Sergeant Goben stated this is a web based training they can do on their own time. The other is classroom training that they have to take time off to attend. He noted this will be specifically geared towards South Bend Police officers also. - Agreement — Motorola Sergeant Goben stated the Police Department's current radios are beyond their life span and they are not able to get replacement parts for them because they are outdated also. He noted the new radios are digital and cloud based and will be good for ten (10) to fifteen (15) years. Sergeant Goben stated this helps with communication reception. He stated the city is getting a 0% lease for four (4) years. He noted Motorola is the State QPA vendor. Ms. Dorau asked if it includes hardware and software, and questioned the cost after the fourth year payment. Sergeant Goben stated it's minimal, maybe $330 a year and includes maintenance. - Opening of Proposals — Venues Parks, and Arts Experiential Vehicle Mr. Gilot questioned if this is being leased, noting if it is it should be subject to lease financing. Mr. Sherman confirmed it will be. - Contract — LinkedIn Ms. Chris Villaire, Human Resources, stated this contract is the annual renewal for reaching out to more diverse candidates. Ms. Fritzberg asked her to explain how it works and how it is different from other tools. Ms. Villaire stated there are five (5) job slots that are interchangeable. This give them access to all LinkedIn profiles, and allows proactive searching to target minority and specific skills by search terms. Ms. Fritzberg asked if she feels it helps with minority recruiting. Ms. Villaire confirmed it does. Ms. Fritzberg asked how it differs from the other tools