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FORMS AND EXECUTION <br />A. Quoters are expected to examine the Drawings, Specifications, Proposal and all Instructions. <br />Failure to do so will be at the Quoter's risk. <br />B, Each Quoter shall furnish all information required by the Notice, Instructions to Quoters and <br />Specifications. Quotes must be made on the form provided, The Quoter shall sign the <br />Proposal and Non -Collusion Affidavit, which is a part of the provided form, where indicated, <br />provide a notary signature and provide all other information required. <br />C. The Quoter shall sign the Proposal in, the following manner: If the Proposal is made by an <br />individual, his/her name and post office address must be shown. If made by a partnership or <br />joint venture, the name and post office address of each member of the partnership or joint <br />venture must be shown. If made by a corporation, the Proposal must be signed by an officer <br />of the corporation or by a representative duly authorized by the corporation to execute the <br />Proposal in its behalf. <br />SEALED QUOTES ONLY <br />A. Quotes, Proposals, Guaranty, and other required documents must be submitted in a sealed <br />envelope marked on the outside with the general classification of material Quotes, i.e. "Quote <br />for Computer Equipment," "Quote for Front End Loader," or "Quote for Office Supplies." <br />B. When samples are required, such samples shall be delivered or shipped at the Quoter's <br />expense to the address specified in the Invitation to Quote. Samples must be shipped <br />separately from Quote documents and labeled clearly with the Quoter's name, address and <br />the commodity or equipment classifications and documents, the item (and item number, if <br />any), and Material Safety Data Sheets (if applicable). All samples must be representative of <br />the commodities or equipment which will be supplied by the successful Quoter. All samples <br />will become the property of the City of South Bend and none will be returned, unless <br />otherwise stated in the Specifications. <br />C. In the event of an inconsistency between provisions, of the contract documents, the <br />inconsistency shall be resolved by giving precedence in the following order: <br />ORDER OF PRECEDENCE <br />A. Quote Form attached Proposal <br />B. Amendments to Specifications <br />C. Specifications <br />D. Special Provision <br />E. Instructions to Quoters <br />F. Notice to Quoters <br />4. DELIVERY OF QUOTES, <br />A. Quotes must be delivered to the Office of the Board of Public Works, 131h Floor, County -City <br />Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 23,5- <br />9251, by the time specified (local time) in the Notice to Quoters. If not delivered personally, <br />the sealed envelope containing the Quote must be mailed to the following address: <br />City of South Bend <br />Clerk of the Board of Public Works <br />1316 County -City Building <br />227 West Jefferson Boulevard <br />South Bend, Indiana 46601 <br />B. The Post Office Department will be considered agent of the Quoter in delivering the Quote. <br />The City will not be responsible for deliveries. Any Quotes received after the time <br />specified will be returned unopened. <br />Ver. 5 — 10122112 <br />