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AGENDA REVIEW SESSION NOVEMBER 9, 2017 332 <br />The Agenda Review Session of the Board of Public Works was convened at 10:34 a.m. on <br />November 9, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, <br />Therese Dorau, Suzanna Fritzberg, and James Mueller present. Also present was Attorney <br />Catherine Fanello. The meeting was held in the 13th Floor Boardroom, County -City Building, <br />227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, <br />presented the Board with a proposed agenda of items presented by the public and by City Staff. <br />Board members discussed the following item(s) from the agenda. <br />- Request to Advertise for Proposals — Experiential Recreational Vehicle <br />Mr. Patrick Sherman, VPA, explained this vehicle is for a mobile park on wheels to be able to <br />bring unique park experiences to any park. He noted a Request for Proposals was chosen because <br />they don't know what's possible and this allows them to see what is available out there. <br />- Agreement - Open Market Purchase <br />Mr. Sherman stated when they received no quotes for the installation of the Leeper Park Meter <br />Pit, he went to the open market and received this quote from WISSCO Irrigation. <br />- Amendment No. 1 to Master Services Agreement — GFOA <br />Mr. Matt Coats, Information Technologies, stated this amendment is for help in writing a request <br />for proposals to replace the City Naviline system. <br />- Professional Services Agreement — Change and Innovation Agency, LLC <br />Mr. Dan O'Connor, Information Technologies, stated this company worked with the City of <br />Denver on the same program for training on process improvement for employees. He explained <br />it will be a lean training process for employees across the city. He noted there is consulting for <br />the South Bend Academy included. <br />- Professional Services Agreement — Arcadis, U.S. <br />Mr. Jacob Klosinski, Wastewater, stated the ultimate goal of this agreement is to improve <br />productivity of the Wastewater plant. <br />- Professional Services Agreement — Black & Veatch Corporation <br />Mr. Klosinski stated this is to do a study for backup power during an outage at the Wastewater <br />Treatment Plant. <br />- Resolution No. 51-2017 — Adopting a Fiscal Plan for an Annexation Area <br />Mr. Michael Divita, Community Investment, stated this nine and a half (9.5) acre property is <br />located on Cleveland Road by the bypass, and is an island surrounded on all sides by city <br />property. He noted it is a single residential property with water and sewer services already <br />available. <br />- Contract — Dude Solutions <br />Mr. Adam Parsons, Sustainability Coordinator, stated this agreement is for online tracking of <br />energy usage. He noted the city received a price break based on quantity increases this year. <br />- Opening of Quotes — Electric Vehicle Chargers Installation <br />Mr. Parsons stated he expects three (3) responses to this quote. He noted the signage and striping <br />will be done by the Street Department. <br />- Extension of QPA Special Purchase — SBC Global Services, Inc. <br />Mr. Shawn Delahanty, Information Technologies, stated this is for legacy phone lines that can't <br />be connected to fiber yet. He noted the number of lines has decreased this year. <br />- Professional Services Agreement — Auriel Information Systems <br />Mr. Dan O'Connor, Information Technologies, stated if this is a renewal of an ongoing support <br />service for permitting in the Building Department, he is in favor of the renewal, but if there are <br />any additions to this, he would not be. <br />- Opening of Quotations — LangLab HVAC Improvements <br />Mr. Gilot stated he is a tenant in LangLab and will therefore need to recuse himself on this vote. <br />- Resolution No. 50-2017 for Trial Sensors for Pavement Temperature Measuring <br />Mr. Gilot stated he worked on this pilot program. He noted there is no money exchanged and the <br />sensors will determines how much brine should be used on the streets. He added it can save the <br />citizens tax money. Attorney Fanello asked that the title include the words `pilot program". <br />Change Order No. 1 — Monroe Parking Lot and Street Improvements <br />Mr. Eric Horvath, Public Works, stated this 182 day extension is for two (2) street lights that <br />can't be installed on Monroe Street until the Berlin Place construction is complete. He noted they <br />will need to store the lights until fall of 2018. <br />Change Order No. 1 — Fire Station No. 4 <br />Mr. Horvath stated this increase is mostly for the installation of new curbs and sidewalks around <br />the site. <br />- Data Sharing Agreement — Uptake Technologies <br />