12/06/1954 Board of Public Works Special Meeting Minutes

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270 SPECIAL MEETING December 6, 1954 A Special Meeting of the Board of Public Works was held in the City Hall, Monday, December 6, 1954, at 3:30 P.M. All members were present. The Board took up for consideration the analysis of the expense incurred by the i City Water Works in the accounting, collecting and overhead involved in the handling of. I the Sewage Treatment Plant charges, as determined by G. G. Skelton & Associates com- putations from a recent study. The method of computing and adjusting these co,§ts, having been approved by the Board of Water Commissioners, -the Board conceded the method to be equitable and practices for the current handling of this cost, until such time as a study over a greater period of time can be effected. i. The report of G. G. Skelton & Associates, under date of December 1, 1954, addressed to Supt. W. J. Kiel, was read and it was the consensus of opinion to embody this report, as a part of the minutes of this special meeting: December 1, 1954 Mr. W. J. Kiel, Superintendent City Water Works South Bend, Indiana. Dear Mr. Kiel: RE: Charges to the Sewage Works for Accounting and Collecting and General Expenses by the City Waterworks. We have made an analysis of the expenses incurred by the Waterworks to determine a method of charging the Sewage Works for Accounting and Collecting i Arid General Expenses. It should beiunderstood that any analysis must be tempered by a certain amount of judgment. The method hereinafter set forth has been dis- cussed with you, the City Controller and Chairman of the Waterworks Board, the Waterworks Auditor and the Resident Accountant, and all have agreed that the method as set forth is equitable, reasonable, and is the best practical approach at the present time. The monthly charge by the Waterworks to the Sewage Works for the above mentioned services should be computed by taking 40% of the "Customers Accounting and Collect- ing Expenses", Accounts 780 to 785 inclusive, plus 200 of "Other General Office i Salaries", Account 791, and General Office Supplies and Expenses, Account 793, as recorded -in aggregate on the General Ledge Accounts, as herein stated, at the close of each calendar month ended. This amount is to be billed to the Sewage 11 Ah Works by the Waterworks and a check drawn on the Sewage Works payable to the Waterworks in payment of same. This computation and method is to begin as of June 1, 1954, and a billing at this date is to be rendered by the Waterworks to the Sewage Works to bring this charge up to date. It is recommended that the above method be approved by the Waterworks Board, sub- mitted to the Board of Works and the latter Board approve same, with both Boards retaining on file the approval of this agreement. It is further recommended that this agreement be established for a period of one year from the date of June 1, 1954, and one year from the effective date a study be made to determine the de- sirability of any modifications. If the experience at the end of one yearis operation necessitates no changes, it is recommended the agreement be made -to continue indefinitely, subject to any revision that might be necessary due to change in method or type of operation as to the relation of the Waterworks to the Sewage Works. Respectfully submitted G. G. Skelton & Associates There being no other business to be brought before this meeting, the meeting was thereupon adjourned. J • I Attest: s�A444, Clerk •