Opening of Bids - Spec AE Preventative Maintenance on 39 Generators for Various City Depts - Herrman & Goetz Inc

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• Preventative Maintenance and repairs shall not be contracted to another vendor unless the vendor fails to respond. • A normal service is to be erformed from 7:00 a.m. to 4:30 .m., Monday through Friday. This agreement includes 24 Hour emergency on call service including trip charge if any. Contractor shall be on site within one hour from time notified for service work required to maintain proper operation of equipment. • Scheduling: The Contractor shall be responsible for notifying the Fire Department, Water Works, and Waste Water personnel a minimum of 48 hours in advance of scheduling onsite visit for service. • Department Contacts: - Central Services, Dave Qualls Sr., (574) 235-9981 - Fire Department, Todd Skwarcan, (574) 235-9257 - Four Winds Field, Nick Gaul, (574) 235-5597 - Morris Performing Arts, Mary Ellen Smith (574) 235-9160 - Police Department, Jim Szymanski, (574) 235-9271 - Street Department, Pete Kaminski, (574) 235-7571 - Waste Water, Ken Smith, (574) 235-5787 - Water Works, Ed Herman, (574) 245-6108 Documentation of Records of Service: The Contractor shall provide a copy of all generator service paper work and completed checklists prior to leaving the facility where service is performed (same day as service). All service paper work shall be reviewed and signed by the City's Department Contact or the City's authorized Project Representative prior to the Contractor leaving the facility the date service is performed. The Contractor shall also provide a digital copy of all service records within 24 hours of the completed '. service to both the Central Services and the department where services were performed (Central Services Division, Fire Department, Four Winds Field, Morris Performing Arts, Police Department, Street Department, Waste Water, or Works). Documentation Requirements for Compliance with RICE NESHAP: All stationary generators at Water Works and Waste Water facilities must comply with the minimum service requirements for RICE NESHAP. By submitting a Bid Proposal, the Contractor is acknowledging that the Contractors is familiar with and has reviewed the RICE NESHAP requirements. The Contractor shall provide service records in compliance with the RICE NESHAP Rules for documenting service records. The City will provide the Contractor a copy of RICE NESHAP checklists per the "Maintenance Plan for Existing Emergency Stationary Compression Ignition Reciprocating Internal Combustion Engines (Emergency Generators)" developed by Envirosolutions for the City of South Bend.