10192017 Agenda Review - Laserfiche WebLink

Home Browse Search

AGENDA REVIEW SESSION OCTOBER 19, 2017 311 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on October 19, 2017, by Board President Gary A. Gilot, with Board Members Therese Dorau and James Mueller present. Board Members Elizabeth Maradik and Suzanna Fritzberg were absent. Also present was interim Board Attorney Catherine Fanello. The meeting was held in the 1 P Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. CHANGES TO THE AGENDA Mr. Gilot noted that two items are being removed from the agenda, Items 12L and 12M, both agreements, one with HWC Engineering, and the other one with Lawson -Fisher Associates. INTRODUCTION TO "COOPER" Dan Demler, Police Department, introduced retiring K-9 "Cooper". He stated Cooper joined the Police K-9 unit back in 2fl06 and has been the best dog Mr. Demler has worked with out of three (3). He noted that Cooper captured his suspect on his first time out, which doesn't happen too often. He stated Cooper has helped with the apprehension of thirty-two (32) suspects during his career. Mr. Demler stated he has also worked on drug apprehension including with the Postal Service. APPROVAL OF REQUEST TO REJECT QUOTATIONS — YORK ROAD SEWER REPAIRS — PROJECT NO. 115-139 (LRSA CAPITAL) In a memorandum to the Board, Ms. Tara Weigand, Engineering, requested permission to reject all quotations for the above referenced project due to being over budget. Therefore, upon a motion made by Mr.. Mueller, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for royal Applicant Description Date/Time pI- Location Motion Carried KRG Eddy Non -Residential October 24, 2017; Eddy St. from Dorau/Mueller Street Block Party — 1:00 p.m. to 8:00 Napoleon Blvd. to Commons Trick or Treat p.m. Angela Blvd. Board members discussed the following item(s) from the agenda. - Software Contract — MicroIntegration, Inc. Rene Casiano, IT, stated this contract is to add more GIS servers. Ms. Fanello asked if there is an extension agreement. Mr. Michael Schmidt, Purchasing, stated he recommended to Dan O'Connor, IT, that on software additions it is good to run them through the Board, and if they don't have terms and conditions, a memo detailing that should be included. Ms. Fanello noted it becomes confusing if you are adding on to the agreement, which agreement it is being added to if it doesn't clarify. Mr. Casiano stated they are getting seven (7) new servers. Mr. Gilot noted it's hardware and software then. Mr. Casiano confirmed it's technically hardware. He added Public Works will share in the extra cost. - Resolution No. 48-2017 — Trade -In of Fifty -Six Shotguns/Misc. Firearms Officer Chad Goben, Police Department, stated they are requesting to trade in fifty-six (56) shotguns that are over twenty (20) years old. He noted the current ones have very long barrels and it makes it difficult to get them in and out of the Police vehicles. He added they are looking for shorter guns. Ms. Dorau questioned what the standard life of their guns is. Officer Goben stated twenty (20) some years is pretty good, they anticipate at least fifteen (15) years. - Special Purchase — Collective Data Officer Goben stated this special purchase is for an inventory management system specific to the Police Department. He noted everything has been recorded on paper in the past, and it's a very bad system. He noted this system is Fire, EMS, and Police specific so they can add their license if they decide to use the system. Ms. Fanello questioned if this is a sole source. Officer Goben stated it is sole source. Ms. Fanello stated under IC 5-22-10 that is required to be included in the record. Opening of Quotations — Colfax Bridge Security Fence Mr. Patrick Sherman, VPA, stated this fencing is needed to close off a section under the Colfax Bridge on the East Race to keep people from living under there. He noted this has started to occur just recently. - Opening of Quotations — Leeper Park Meter Pit 1