80-17 Transitioning HPC to the Department of Community Investment

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(a) For calendar year 2018, subject to approval by the South Bend Common Council, the City will provide a budget of One Hundred Fifty-Eight Thousand Two Hundred Thirteen Dollars ($158,213.00) for the HPC's operations, from which the City will pay, among other costs and expenses, the costs of employees hired by the City to fill the City Staff Positions. The County will reimburse the City for the portion of costs incurred by the City in employing persons in the City Staff Positions to serve the HPC in its operations associated with historic preservation matters outside the corporate boundaries of the City, which portion will be determined and paid as follows: (1) Each employee of the City serving as a support staff member for the HPC shall accurately track and record, in minimum increments of thirty (30) minutes, his or her time spent on HPC-related matters outside the corporate boundaries of the City and, separately, HPC-related matters within the corporate boundaries of the City. (2) Upon monthly invoicing from the City, the County will promptly pay the City a sum equal to Thirty-Seven and 501100 Dollars ($37.50) multiplied by the number of hours spent by City employees within the invoiced period working on matters outside the corporate boundaries of the City, in addition to the sum of out-of-pocket expenses for office supplies, photocopying, travel, and the like attributable to such work on matters outside the corporate boundaries of the City. (3) Unless approved by the County in advance, through the appropriation of sufficient funds for reimbursement of the City's costs, the City will not expend more than three hundred (300) hours working on matters outside the corporate boundaries of the City. The County agrees to work in good faith with the City to accommodate any request by the City that the County approve additional hours of work in excess of the limited stated in the foregoing sentence. For calendar year 2018 only, the City will provide to the County monthly reports summarizing the Transferred Employees' activities and time spent on matters outside the corporate boundaries of the City. (4) From time to time, the Parties may agree for the City (through its employees filling the City Staff Positions) to provide to the County certain services constituting a qualified Section 106 review under the National Historic Preservation Act of 1966 in exchange for fees paid by the County pursuant to the terms of a contract separate and apart from this Agreement (each a "Section 106 Engagement"). No time spent by the City in performing its obligations under a Section 106 Engagement will be deducted from or otherwise affect the allotment of hours established under Section 5.02(a)(3)of this Agreement. (b) For each calendar year after calendar year 2018, the City will present to the County an annual report and provide a budget for the HPC's operations. The Parties will 7