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PRIOR APPROVAL: <br />To expend funds for cost categories, types of activities, or locations not listed above will require prior <br />written approval from the Department of Community Investment. Prior written approval must be obtained <br />for any reductions, deletions, or additions to the approved line item budget. <br />NON -EXPENDABLE PROPERTY: <br />Notwithstanding any provision herein to the contrary, no costs may be incurred for non -expendable property <br />(equipment, furniture, fixtures, etc.) without obtaining written approval from the Department of Community <br />Investment. <br />FINANCIAL AND ADMINISTRATIVE REPORTS: <br />The Agency shall utilize the Monthly Reimbursement and Program Report (R & P Report) supplied by the <br />City for submission of claims and activity status reports to the City. The Agency understands that: <br />1) Claims for reimbursement of expenses (goldenrod forms) shall be accompanied by an R & P Report <br />and by proper documentation (check copies, invoices, staff time distributions, etc.) and <br />2) R&P reports shall be due with each request for reimbursement. At a minimum, a report must be <br />submitted on a quarterly basis. <br />The City reserves the right to refuse any or all claims not properly supported with adequate and proper <br />documentation of claims and activity progress. <br />13 <br />