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REGULAR MEETING
<br />AUGUST 22, 2017 265
<br />AWARD BID — DOWNTOWN MILL AND ASPHALT OVERLAY — PROJECT NO. 117-
<br />052R (RWDA TIF)
<br />Ms. Sue Ellen Doudrick, Engineering, advised the Board that on August 17, 2017, bids were
<br />received and opened for the above referenced project. After reviewing those bids, Ms. Doudrick
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, in the amount
<br />of $211,516.87 for Division A and B. Therefore, Ms. Maradik made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the
<br />motion, which carried.
<br />AWARD BID — FOUR (4) MORE OR LESS 2017 OR NEWER, MID -SIZE FOUR DOOR
<br />HYBRID SEDAN AUTOMOBILES — SPEC V (WASTEWATER CAPITAL/FIRE
<br />DEPARTMENT CAPITAL)
<br />Mr. Jeff Hudak, Central Services, advised the Board that on August 8, 2017, bids were received
<br />and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Gates Automotive, 636 W. McKinley Ave., Mishawaka, IN 46545, in the amount of $25,065
<br />each, for a total of $100,260 for three (3) for Wastewater and one (1) for the Fire Department.
<br />Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be
<br />awarded as outlined above. Ms. Dorau seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 2 — CALVERT STREET LIFT STATION
<br />REPLACEMENT — PROJECT NO. 116-053 (WASTEWATER CAPITAL)
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change
<br />Order No. 2 on behalf of HRP Construction, Inc., 5777 Cleveland Road, South Bend, IN 46628,
<br />indicating the contract amount be decreased by $7,197.60 for a new contract sum, including this
<br />Change Order, in the amount of $920,608.20 and an additional thirty (30) days added with a
<br />revised completion date of August 30, 2017. Upon a motion made by Ms. Maradik, seconded by
<br />Ms. Dorau and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 14 — WASTEWATER TREATMENT PLANT
<br />SECONDARY TREATMENT IMPROVEMENTS — PROJECT NO. 114-053 (WASTEWATER
<br />CAPITAL)
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change
<br />Order No. 14 on behalf of Thieneman Construction, Inc., 17219 Foundation Parkway, Westfield,
<br />IN 46074, indicating the contract amount be decreased by $66,489.40 for a new contract sum,
<br />including this Change Order, in the amount of $13,921,615.47. Upon a motion made by Ms.
<br />Maradik, seconded by Ms. Dorau and carried, the Change Order was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR
<br />MORE 2017 OR NEWER, ONE TON FOUR WHEEL DRIVE PICK-UP TRUCK
<br />INCLUDING ANIMAL TRANSPORT MODULE — SPEC Y (ANIMAL CONTROL CAPITAL
<br />LEASE
<br />In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion
<br />made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR
<br />MORE, 2017 OR NEWER, SINGLE AXLE 4X4 DUMP TRUCK WITH CONTRACTOR
<br />DUMP BED — SPEC Z (VPA CAPITAL LEASE)
<br />In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion
<br />made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS —
<br />VENUES PARKS, AND ARTS GUARANTEED ENERGY SAVINGS CONTRACT
<br />QUALIFICATIONS
<br />In a memorandum to the Board, Ms. Therese Dorau, Sustainability, requested permission to
<br />advertise for the receipt of proposals for the above referenced services. Mr. Schmidt stated the
<br />final product isn't quite done yet as there still needs to be final touches on language but this is
<br />just a request to approve the advertising. Ms. Dorau stated identifying the funding would be part
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