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AGENDA REVIEW SESSION AUGUST 17, 2017 252 The Agenda Review Session of the Board of Public Works was convened at 10:36 a.m. on August 17, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, and Therese Dorau present. Board Members Suzanna Fritzberg and James Mueller were absent. Also present was Attorney Michael Schmidt. The meeting was held in the 13th Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. OPENING OF BIDS — DOWNTOWN MILL AND ASPHALT OVERLAY — PROJECT NO 117-052R (RWDA TIF BOND This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Division A Total: $145,271.04 Division B Total: $131,400.43 Division C Total: $48,651.70 Project Total — Divisions A-C: $325,323.17 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted. Five percent (5%) Bid Bond was submitted BID: Division A Total: $110,762.44 Division B Total: $100,754.43 Division C Total: $39,122.90 Project Total — Divisions A-C: $250,639.77 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. APPROVAL OF MEMORANDUM OF AGREEMENT — DEPARTMENT OF PUBLIC SAFETY OF THE CITY OF INDIANAPOLIS Fire Chief Stephen Cox stated this agreement will allow the Fire Department an opportunity to act as a participating agency and training site for the FEMA task force, and to provide trained personnel throughout Indiana when an Emergency Response Team is needed. In turn, he noted, it allows for funding in the area for both staff attending an emergency and their temporary fill-in staff. Chief Cox stated participation allows them to provide additional training to outside the City and inside staff. Attorney Schmidt noted this is the first step in the approval, and it will go to the council next as an inter -local agreement. Mr. Gilot questioned if it creates any liability on the part of the City. Chief Cox stated no more than a River Rescue School. He noted the participants will sign a waiver and the organizer will provide insurance. Mr. Gilot questioned the missing Exhibit A. The Chief informed him that won't occur until the agreement is in place; it will