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AGENDA REVIEW SESSION AUGUST 3, 2017 235 <br />closure. Mr. Gilot requested they provide the Board a revised exhibit showing the sidewalk, not <br />the cycle path, and submit a separate closure for two (2) weeks for the full closure. He added the <br />Board would approve the partial closure Tuesday. <br />- Open and Award Quotations <br />Mr. Patrick Sherman, VPA, apologized for requesting to open and award at the same meeting but <br />explained their department lost some skilled trades that could have done this work and they are <br />behind schedule now. He noted the Howard Park Lodge HVAC Installation and the Veteran's <br />Memorial Park Electrical Works were to be completed by their skilled trades but now they have <br />left. Mr. Gilot questioned if the awarded contractor will cover the warranty for repairs, noting the <br />equipment was purchases a while back. Mr. Sherman stated they will and in fact the potential <br />bidders already inspected the equipment. Mr. Sherman stated the Conservatory Roof repair is for <br />an active leak they need to fix. <br />- Professional Services Agreement — Compass Professional Health Services <br />Ms. Kyra Clark, Human Resources, stated this company will help employees navigate benefits <br />with medical assistance on claims, doctor selection, etc. She noted October 1 is the go live date. <br />When asked about the cost, she stated it will cover approximately 1,000 employees at a cost of <br />about $60,000. Ms. Clark stated there is enough in the insurance budget this year to cover the <br />cost, and next year it will be budgeted separately next year. Ms. Clark stated this company gives <br />employees a human to speak to, and is much more personal than Anthem. She noted she has <br />heard complaints about not being able to speak to a person and not being able to get needed <br />information with Anthem. <br />- Professional Services Agreement — Gibson Insurance <br />Mr. John Murphy, Finance, stated Gibson was asked to bid on this property insurance policy <br />renewal along with five (5) other companies. He noted two (2) companies responded. Mr. <br />Murphy informed the Board that this cost is 1.5% less than last year and is for the same <br />coverage. <br />- Lease Finance Agreement — Public-finance.com <br />Attorney Schmidt stated they will have a resolution regarding this lease finance that will <br />authorize someone to sign the documents on behalf of the Board. <br />- Amendment No. 2 to Professional Services Agreement — Arcadis U.S., Inc. <br />Mr. Jacob Klosinski, Wastewater, stated this amendment is an adjustment to the scope of the <br />secondary treatment improvements project extending the dates. When questioned, Mr. Klosinski <br />stated they would not have any recovery of the cost from liquidated damages. <br />- Landscape Maintenance Agreement — INDOT <br />Mr. Rich Estes, Community Investment, stated with this landscape agreement for SR 23 and US <br />31 Interchange corridor, the City Parks Department maintains the landscaping and INDOT pays <br />for everything. <br />- Vacation — Williams Street Cul De Sac <br />Mr. Estes stated he presented this on behalf of Joe Hart with the South Bend Cubs. He explained <br />they want to move their Kids Fun Zone here to prevent visual blockage as they renovate. He <br />explained the comments from Engineering asks about turn -around accessibility. Mr. Estes <br />explained they will need to go in the parking lot one way and out the other for turn -around <br />access. <br />- Change Order — Fellow Streetscape, Phase II <br />Mr. Corbitt Kerr, Community Investment, stated this Change Order is to allow additional time <br />for curb work and provides temporary approaches. <br />- Change Order — Western Avenue Corridor Improvements from Bendix Dr. to Olive St. <br />Mr. Kerr stated he doesn't have any information at this time on the cost or time extension for this <br />Change Order. He said they found voids in the roadway that need to be addressed, and conduit <br />and water service line issues. He stated he will have the numbers for Tuesday. <br />No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms <br />Maradik and carried, the meeting adjourned at 11:34 a.m. <br />BOARD OF PUBLIC )YORKS <br />Gary A. Gilot, President <br />a wz_ <br />Elizabeth A. Maradik, Member <br />F--] <br />1 <br />