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Prairie Ave Corridor <br />Landscape Maintenance Agreement <br />August 2017 <br />b. The City will be responsible for the flags including raising and lowering the <br />flags as appropriate. <br />c. Flags shall be retired and replaced as necessary. <br />d. Flag poles shall be inspected annually for signs of degradation or decay, <br />especially around the ground line at all joints. Routine maintenance of the <br />flag poles including staining of the wooden timbers shall be done every 2- <br />3 years to preserve and extend the life of the flag poles. <br />e. The concrete/timber joint at the base of the flag pole small be sealed every <br />2-3 years or more frequently if required. <br />f. Ropes, fasteners, tie -offs and other appurtenances shall be maintained <br />and replaced by the City when required. <br />g. Lighting shall be maintained and replaced as necessary. The lights shall <br />be replaced within five (5) working days of failure. <br />GENERAL. TERMS <br />This Agreement shall be for the life of the constructed structures including the <br />retaining wall and the flag poles. The Agreement will require no renewals during this <br />time, unless written notice of termination is given in writing by the City to INDOT. <br />Notice of termination shall be given at least sixty (60) days prior to the intended <br />effective date. A change of the design or location requested by the City will require a <br />new agreement. <br />Every four years, the Improvements shall be inspected and in the event that the City <br />wishes to discontinue the Improvements, they must have the Improvements <br />removed by an INDOT approved method at the sole expense of the City. The <br />Improvements may be removed by INDOT if INDOT determines that the City is not <br />adequately maintaining the landscaping, lighting, and sign structures at the <br />responsibility and expense of the City. INDOT will provide ninety (90) days notice <br />that the Improvements will be removed. If the City fails to complete the removal, <br />relocation, or modification within two months of INDOT's notice, INDOT may <br />complete any necessary work, including removal and bill the City for the costs. <br />Page 3 of 4 <br />