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AGENDA REVIEW SESSION JULY 20, 2017 218 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on July 20, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, and James Mueller present. Board Member Suzanna Fritzberg was absent. Also present was Attorney Michael Schmidt. The meeting was held in the 130' Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City staff. APPROVAL OF REQUEST TO REJECT QUOTATIONS — UNITY GARDENS SITE DEVELOPMENT —PROJECT NO. 117-050 (RWDA TIFF In a memorandum to the Board, Mr. Corbitt Kerr, Community Investment, requested permission to reject all quotes for the above referenced project due to exceeding the budget. He noted there will be a change in the scope of the project and quotes will be solicited again. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. Board members discussed the following item(s) from the agenda. - Award Bid — Janitorial/Cleaning Supplies Ms. Toni Laisure, Central Services, stated there were eleven (11) bidders on this divisible bid, and ten (10) awarded. She noted 24% of the awards were to minority businesses, and 28% awarded to local vendors. Ms. Laisure stated pricing was good this year, and some prices were even better. Mr. George King, Purchasing, stated this is Ms. Laisure's forth year of doing the bid without the County's participation and she's doing well and getting a lot of WBE and MBE businesses to bid. - Special Purchase — Brown Equipment Company Mr. Matt Chlebowski, Central Services, stated this request is for replacing a 1994 truck purchased with the same process. He noted the truck has to be compatible with the CUE software system in use. Attorney Schmidt stated he questioned why the truck was included, and was told this software had to be attached to this truck to be compatible. Mr. Chlebowski confirmed that two different trucks couldn't be compatible and the software wouldn't work. - Contract — SBC Global Services, Inc. d/b/a AT & T Global Services Mr. Shawn Delahanty, Information Technologies, stated this is for network connectivity for Police Stations, six (6) Fire Stations, the county jail, and the Secret Service location. Mr. Gilot questioned if the Metronet was available for connection at these sites. Mr. Mike Sniadecki, Information Technologies, stated they will connect eventually to the Metronet when available at these locations. Mr. Delahanty noted these are substations situated at various locations outside of the Metronet line. He added they included a pricing study showing a three (3) year agreement is less expensive that a twelve (12) month agreement. - Opening of Quotations — Seitz River Wall Solar Light Upgrade Mr. Patrick Sherman, VPA, stated this is LED lighting for the river wall lighting near the former Wharf site. Ms. Dorau stated they can get utility rebates on the LED lighting if they apply before the installation. She asked him to contact her staff and they would work with him on this. - Opening of Quotations — Conservatory Roof Repair Mr. Sherman stated they had an assessment on the conservatory building, and the leaking between the old and new buildings was found to be the biggest issues. He noted it creates a mold issue that needs to be cleaned up. - Professional Services Agreement — KIL Architecture and Planning Mr. Sherman stated this agreement is to evaluate the Erskine Clubhouse for future use. He informed the Board that the intent by management is to change the facility into use as a way to make money. He added they will review options from a basic remodel to a full remodel. Mr. Gilot questioned if it will include the sitework scope, noting if the building is enlarged, will a bigger parking lot be needed. Mr. Sherman stated that would be part of it. - Opening of Quotations — Water Works Leak Survey Mr. Ed Herman, Water Works, stated this was quoted at a cost per mile and when quotes are opened they will decide how much line to do. He informed the Board that the water leak loss is nearly 15%. - Change Order — Western Avenue Corridor Improvements Mr. Corbitt Kerr, Community Investment, stated this Change Order doesn't change the completion date or the dollar amount. He explained the contractor requested additional time for their intermediate completion due to encountering an underground storage tank and concrete pavement outside of the area originally designated for concrete pavement removal. Mr. Gilot