Department of Administration and Finance 2016 Annual Report

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Department of Administration & Finance 2016 Annual Report • Cecil Eastman, current Venues, Parks and Arts Director of Financial Services earned his Certified Public Finance Officer (CPFO) designation which sets him in a select group of approximately 500 accounting professionals in the United States earning this distinction. • The Deputy City Controller was elected President of the Indiana Municipal Finance Officers Association, the Indiana Chapter of the GFOA. • The Department published a Fiscal Dashboard of key financial metrics for the City of South Bend. Reliable Compliance with Regulations and Well-Managed Risk o Overall worker's compensation costs incurred were $584,299 in 2016 which compares to $530,825 in 2015 and a recent high amount of$598,932 in 2007. Higher claims were experienced in the Police and Fire Departments. Therefore, more safety training will be provided to these departments in 2017. o Had a slight increase in worker's compensation claims reported but less medical treatment and more reporting-only claims. This is expected with new initiatives in healthier employees in public safety and more strenuous training to accomplish departmental goals. o The City's lowest vehicle crashes in 2016 of only 13 reported incidents. This is the lowest rate in more than 16 years. o Safety & Risk conducted more than 280 facility, procedure and property audits in 2016. Effective, Responsive Leadership and Communication • Transitioned all Finance Directors (6 in total) to the Department of Administration and Finance in order to have a better control over the finances of the City. • The Purchasing Manager participated in the Board of Public Works contract review and approval processes by reviewing and preparing documents for the Board's review, and attending all meetings to support the department's requests. • The Purchasing Manager mentored the newly formed Venues Parks Arts (VPA) division on the ability to re-organize and bid key maintenance agreements to include all requirement of VPA properties. This resulted in centralizing agreements for HVAC and Recycling Trash. Many other agreements are in process. 5