06082017 Agenda Review Session - Laserfiche WebLink

Home Browse Search

AGENDA REVIEW SESSION JUNE 8, 2017 171 of Traffic from a State Highway Permit Board members discussed the following item(s) from the agenda. - Change Orders — Wastewater Treatment Plant Secondary Treatment Improvements Mr. Jacob Klosinski, Wastewater, stated Change Order No. 10 is related to the secondary treatment project and is due to delays in the project and trying to determine the final number. Attorney Schmidt noted these Change Orders involved a lot of work on the part of the Wastewater staff and the Director of Public Works. He noted their work helped to avoid litigation expenses and saved the city a lot of money. He stated the bid was below the engineer's estimate and still is and they don't anticipate any significant changes going forward, nor any delays. Mr. Klosinski noted that the contractor, Thieneman Construction, Inc., continued working while negotiations were on -going over issues that arose. He added he was pleased with the performance of their equipment also. Mr. Klosinski stated Change Order No. 11 is due to some adjustments related to Change Order No 12, and concurrent with work in Change Order No. 12 that is adding a large concrete reinforced deck to allow better mobility out to the tanks via this deck and create a safer environment. Attorney Schmidt noted these change orders dealt with extremely complex issues, and the Wastewater team and Director of Public Works did a great job. - Professional Services Agreements — Jacob Burnett and Dan Correa Mr. Brian Donohue, Innovation and Technology, stated these agreements are for supervisory services for exploring the ideas of building a technology research center. He noted both individuals are highly educated and talented and have outstanding experience. Ms. Dorau summarized these will be technical experts who will help set up the center. - Resolution No. 21-2017 — Transfer of Personal Property to the City of Alexandria, Indiana Officer Chad Goben, Police Department, stated this resolution is for the donation of a Police Department K-9 Dodge Charger. He noted it is a spare that was going to auction and they decided to donate it to help the Alexandria Department out. Attorney Schmidt informed Officer Goben he needs the date of Alexandria's Board meeting, explaining South Bend approves a resolution transferring to Alexandria, and they have to have a resolution accepting the transfer. He stated the Board of Works will also need to approve a resolution taking the asset out of the City asset list. - Professional Services Agreement — The Industrial Revolving Fund Ms. Angelina Billo, Community and Economic Development, stated this is an annual service agreement and there are no changes to the agreement or the amount. She noted the City supplies the services to the fund. Ms. Dorau questioned what the funds are used for. Ms. Billo stated they are used for loans for industrial businesses, but they don't fund real estate. Memorandum of Understanding — Great Lakes Capital Mr. Rich Estes, Community Investment, stated this MOU is still being drafted. He explained the City set up an agreement for development near Dylan Drive and Adams Road with two (2) parts to it. He stated there is the site plan and road with sanitary sewer and water that will get dedicated to city. Mr. Estes noted that due to their schedule, Great Lakes Capital asked that he draft something to allow Mr. Estes to approve their building permit. Mr. Gilot noted he is okay up to the point of occupancy. Mr. Estes noted the agreement states the developer is liable if the sewer needs to be relocated. - Resolution No. 22-2017 Ms. Kara Boyles, Engineering, informed the Board this resolution details out the process for school zone signs, markings, and signals. She noted it has never been formalized. Ms. Boyles stated there is a potential for cost sharing between the City and the schools, and they are looking at a federal grant also. No other business came before the Board. Mr. Gilot declared the meeting adjourned at 11:21 a.m. BOARD OF PUBLIC WORKS 141A AAA Gary A. Gilot, President