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AGENDA REVIEW SESSION APRIL 20, 2017 112 1 The Agenda Review Session of the Board of Public Works was convened at 10:33 a.m. on April 20, 2017, by Board Member Elizabeth Maradik, with Board Members Suzanna Fritzberg and James Mueller present. Board President Gary A. Gilot and Board Member Therese Dorau were absent. Also present was Attorney Michael Schmidt. The meeting was held in the IP Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. OPENING OF QUOTATIONS — LEIGHTON PLAZA IMPROVEMENTS PROJECT NO 117-054 (SPECIAL DONATIONS) This was the date set for receiving and opening of sealed quotations for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following quotation was opened and publicly read: GIBSON-LEWIS, LLC 1001 W 11 o Street Mishawaka, IN 46544 Quotation was submitted by Robert Lingenfelter Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding Investment with Iran, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $147,769.03 Upon a motion made by Mr. Mueller, seconded by Ms. Fritzberg and carried, the above quote was referred to Engineering and Community Investment for review and recommendation. APPROVAL OF PERMITS/LICENSES The following procession annlication was presented for approval Applicant Description Date/Time Location Motion Carried Dean Alvis Procession — April 22, 2017; From Howard Park Mueller/Fritzberg March for 2:00 p.m. to down LaSalle Street to Science South 4:00 p.m. Jon Hunt Plaza Bend Board members discussed the following item(s) from the agenda. - Award Bid — Single Arm Side Loading Refuse Truck Mr. Jeff Hudak, Central Services, stated three (3) bids were received. He noted Best Equipment put in six (6) bids, but the first three (3) didn't meet the specifications. He stated this is the next low bid he's requesting to award. - State QPA Purchase — Motorola Solutions Assistant Chief Todd Skwarcan, Fire Department, stated this is the continued replacement of the department's old radios that don't work with the new 800 MHZ system. He added this is State QPA pricing. - Resolution No. 16-2017 — Old National Annexation Area Mr. Michael Divita, Community Investment, stated this annexation is for a gas station and convenience store in an already highly developed area on Douglas Road and SR 23. He noted the annexation will not incur any additional costs for Public Works. - Award Bid — Ductile Iron Pipe, Gate Valves, and Fire Hydrants Mr. Ed Herman, Water Works, stated this is their standard pipe bid but the prices awarded are slightly lower than last year. Parking Lot Lease — Mary Coyne Investments, LLC Ms. Jennifer Hockenhull, Administration and Finance, stated this lease is for a lot across from Hermann & Goetz, south of the Trigon Building, on Lafayette Blvd. She noted the current City parking lot holds fifty (50) employees, the new one will hold seventy (70). Ms. Hockenhull stated there are approximately one -hundred, fifty (150) employees in the County -City building. Attorney Schmidt informed the Board that after this is approved, there is a process that will require fifty (50) signatures from City residents in support of the parking lot to follow through