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REGULAR MEETING APRIL 1,1, 2017 104
<br />Lawrence, KS 66049 Item No. 3(Ferric Chloride); Watcon, Inc., 2215 S. Main Street, South Bend,
<br />IN 46613, Item No. 6 (Blended Phosphate Sequestrant); JCI Jones Chemicals Inc., 600 Bethel
<br />Avenue, Beech Grove, IN 46107, Item No. 1 (Chlorine); Hawkins, Inc., 2381 Rosegate, Roseville,
<br />MN 55113, Item Nos. 12 and 13 (Sodium Permanganate), all in unit prices bid. Therefore, Ms.
<br />Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined
<br />above. Ms. Fritzberg seconded the motion, which carried.
<br />AWARD BID — GRANULAR ACTIVATED CARBON RE -ACTIVATION AND VIRGIN
<br />REPLACEMENT (LOSS RECOVERY FUND)
<br />Mr. Bradley VanOosterum, Environmental Services, advised the Board that on March 14, 2017,
<br />bids were received and opened for the above referenced project. After reviewing those bids, Mr.
<br />VanOosterum recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder Calgon Carbon Corporation, 3000 GSK Drive, Moon Township, PA 15108, in
<br />unit prices not to exceed $98,400 for all of Alternative No. I. Therefore, Ms. Maradik made a
<br />motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau
<br />seconded the motion, which carried.
<br />AWARD BIDS AND REJECT PART D BIDS AND RE -ADVERTISE — 2017 STREET AND
<br />SEWER DEPARTMENT MATERIALS — PROJECT NO. 117-023 STREETS CURB &
<br />SIDEWALK. SEWER INSURANCE SEWERS, SEWER CONCRETE)
<br />Mr. Roger Nawrot, Engineering, advised the Board that on March 28, 2017, bids were received
<br />and opened for the above referenced project. Mr. Nawrot noted there were no responsive bids for
<br />Part H so they will go to the open market on that material. He requested the Board use their
<br />authority to waive the irregularity and allow the award by division of category on Part D,
<br />explaining one (1) bidder bid on two (2) items in that category and not the rest, and another bidder
<br />bid on the other items in Part D, but not those other two (2) items_ Attorney Schmidt stated when
<br />a bid is divisible, it allows for division by section, but on this bid they are asking to split within
<br />the section. He noted there is no evidence anybody will be harmed by the division, but they are
<br />also not able to confirm if it prevented a bidder from bidding on Part D. He suggested this is an
<br />improper bid with no bids on the entire section. Therefore, Ms. Dorau made a motion to reject and
<br />re -advertise Part D Street Materials. Ms. Maradik seconded the motion, which carried. Mr. Nawrot
<br />recommended that the Board award the contracts to the lowest responsive and responsible bidders,
<br />in unit prices, on the remaining Parts as outlined:
<br />Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, Parts A and G;
<br />Ozinga Ready Mix, 715 W Ireland Road, South Bend, IN 46614, Part B;
<br />Klink Trucking, Inc., PO Box 428, Ashley, IN 46705 Part C;
<br />Ferguson Waterworks, 1077 Oliver Plow Court, South Bend, IN 46601, Part F;
<br />Bernath LLC d/b/a SealMaster Indianapolis, 1010 E Sumner Ave_, Indianapolis, IN 46227, Part E,
<br />Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be
<br />awarded as outlined above. Ms. Fritzberg seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 3 — CENTURY CENTER SERVICE COURT
<br />IMPROVEMENTS — PROJECT NO 116-006 (HOTEL/MOTEL TAX)
<br />Mr. Gilot advised that Mr. Rich Estes, Community Investment, has submitted Change Order No.
<br />3 on behalf of Holladay Construction Group, 227 S Main St., Suite 200, South Bend, IN 46601,
<br />indicating the contract amount be increased by $2,771.00 plus an additional ninety-three (93) days
<br />for a new contract sum, including this Change Order, in the amount of $150,284 and a new contract
<br />completion date of April 14, 2017. Upon a motion made by Ms. Maradik, seconded by Ms.
<br />Fritzberg and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 7 — EAST BANK SEWER SEPARATION PHASE 5 —
<br />PROJECT NO. 114-062B TIF BOND
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 7 on behalf
<br />of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 466614, indicating the contract
<br />amount be increased by $35,000 plus an additional nineteen (19) days for a new contract sum,
<br />including this Change Order, in the amount of $5,399,096.60 and a new contract completion date
<br />of September 2, 2017. Upon a motion made by Ms. Maradik, seconded by Ms. Fritzberg and
<br />carried, the Change Order was approved.
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