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AGENDA REVIEW SESSION APRIL 06, 2017 93 ATTEST: s/Linda M. Martin, Clerk CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau APPROVAL OF PERMIT APPLICATION The following permit was presented for approval: Applicant Description Date/Time Location Motion Carried Our Lady of Procession: Living April 9, 2017; On Route as Maradik/Dorau Hungary Stations of the Cross 4:00 p.m. to 5:30 submitted Parish p,m, Board members discussed the following item(s) from the agenda. - Master Services Agreement— GFOA Mr. Matt Coats, Innovation and Technology, informed the Board that this agreement should be a not to exceed amount. He stated the County can be involved in the project, and if they choose to, the City will pay less. He added they will do an amendment to the agreement to lower the dollar amount if the county participates. Attorney Michael Schmidt noted this is not an inter -local agreement, only the City signs as a party to the agreement with GFOA. - Award Bids - Water Chemicals Mr. Brad VanOosterum, Water Works, stated one of the bidders, Davis Chemical, bid a water salt not good for consumption; even though they were low, they were not responsive. He noted several chemicals that no bids were received on and stated they will go to the open market on those- - Award Bids — Granular Activated Carbon Re -Activation and Virgin Replacement Mr. VanOosterum stated Water Works chose to award the reactivation rather than the replacement. - Opening of Bids — Wastewater Treatment Plant Belt Filter Press No. 4 Rehabilitation Mr. Jacob Klosinski, Wastewater, stated they hope to also award this bid on Tuesday. He noted there was not much interest at the pre -bid meeting with only a few companies showing up. - Procession — Chet Waggoner Little League Opening Day Parade Lt. Eugene Eyster, Police Department, stated the Police submitted an unfavorable recommendation on this event, based on liability on the city and Police department_ He noted they have four (4) and five (5) year olds in open vehicles with no adult in the back for assistance. Lt_ Eyster stated they ride around in the cemetery to show the gravesite of Chet Waggoner, but none of the adults knew where the grave is. He stated they block the entrance and exit to the cemetery for the kids so anybody in the cemetery can't get out, and nobody can get in, adding it takes a long time for them to find the grave. Lt. Eyster stated nobody sits along the route, the parents are the only ones that attend and they wait at the baseball complex. Mr. Gilot questioned if the Police would have support from the Board on shortening the route and not allowing children to sit in open vehicles, would that be acceptable. Ms. Maradik asked what about if they walked instead of drove the route. Lt. Eyster stated the route was over five (5) miles previously, too long to walk. Attorney Schmidt noted nobody has ever shown up to present their case. He added it's clear the Police interest is in the safety of the children. Lt. Eyster suggested most Little League events are held in the little league field, adding he himself spent many years coaching. Attorney Schmidt stated the Board needs the petitioner to come to the Board meeting. Lt. Eyster stated they have met with the organizers on numerous occasions but the Police recommendations were not taken. Mr. Gilot stated the Board can't just say no, but they can work with them to change the event to make it safer. He suggested they could do a shorter parade. Attorney Schmidt added and adults in the vehicles. Lt. Eyster noted also the Police can't cover all of the intersections, there aren't enough officers. Attorney Schmidt stated if you don't have coverage at the intersections, there are concerns of how to provide safety_ Mr. Gilot questioned how many vehicles are involved. Lt. Eyster stated there are about thirty (30) and the event is usually about a half hour long. The Board requested the Clerk reach out to the petitioner and request they come to the Board's meeting on Tuesday, April 11 to discuss changes to the procession. - Request for Proposals — Lawn Maintenance and Mentorship Program Mr. John Martinez, VPA, stated this service is for properties given to VPA from the Department of Community Investment for maintenance. He noted they utilize youth programs to help with the mowing, noting they must be old enough to get a work permit. He stated this year's program is