02232017 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION FEBRUARY 23, 2017 42 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on February 23, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Doran, and Suzanna Fritzberg present. Board Member James Mueller was absent. Also present was Attorney Michael Schmidt. The meeting was held in the 131" Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff APPROVE REVISION TO SPECIAL RATE AGREEMENT IN/TEK AND INN KOTE Attorney Michael Schmidt informed the Board that, as discussed at the previous Board meeting, after the Board approved the Special Rate Agreement, the Council has to approve it. Following discussions with the Council, they identified one change that they requested be made to page 1 of the agreement, identifying the County TIF as the funding source in the agreement. Attorney Schmidt stated he spoke to UN Tek and UN Kote and they had no issues with the changes so the revised first page is adding that language. Attorney Schmidt noted he is simply replacing the first page, there are no signatures necessary. Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried the revision was approved. Board members discussed the following item(s) from the agenda. Request to Advertise and Title Sheet— JMS Facade Work Mr. Corbitt Kerr, Community Investment. stated this is a rebid of the project after the original bids came in over the budget. He noted the scope was redone and the specs adjusted. Mr. Kerr stated it is not necessary to approve the request to advertise since that was done originally, this is just a request to approve the revised Title Sheet. - Professional Services Agreement — Jones, Petrie, Rafrnski, Corp. Mr. Kerr stated Monroe Street is being vacated for development, and this agreement is to provide improvements for use as a parking lot for the church on that street, as well as Four Winds Field. Mr. Kerr noted the cost is low on this agreement because the city originally hired them to do the parking lot design and this is finalizing the design. - Opening of Quotations — Water Works Large Meter Testing -- Mr. Ed Herman, Water Works, stated this meter replacement is for large commercial users. He noted these meters are less than fifteen (15) years old but are heavily used. - Special Purchase — Midwest Meter Mr. Herman stated this is for the continuing meter replacement program with compatible equipment. He noted they will come back with a new proposal for bidding new equipment later this year. - Professional Services Agreements— Weidner and Company, P.C. Ms. Elizabeth Leonard, Community Investment, stated there are two (2) contracts, one (1) for the Urban Enterprise Association and one (1) for the Community Homebuyer's Corporation. Ms. Leonard noted these are the same agreements as done last year. - Amendment to Professional Services Agreement—Abonmarche Consultants. Inc. Mr. Kevin Fink, Engineering, stated this amendment is for the safe routes to school near Monroe Primary Center and Studebaker Elementary School. He stated they did a walk-through of these areas in the fall and found some areas that were left out that they want to add. He noted these are funded through the 80/20 Federal split. Change Order — One -Way to Two -Way Conversion Mr. Toy Villa, Engineering, stated this increase is for Rieth-Riley Construction to swap out the lights under the two (2) underpasses with LED fighting- - Change Order — East Bank Sewer Separation, Phase 5 Mr. Villa stated when they encountered contaminated material at this site, they had to delete a lot of line items to cover the cost of remediation. He noted the extra funds were found to cover those items through TIF. Ms. Maradik questioned the TIF Bond funding on the agenda, noting this should be River East Area TIF. _, .. - Change Order and Project Completion Affidavit —Downspout Disconnect Program Mr. Villa noted this large decrease was due to low participation in the program. He stated they are trying to get more applicants for 2017 and hoping for more participation. Mr. Eric Horvath, Public Works Director, added they are going door to door with door hangers and targeting everyone, not just specific areas, to get the word out. Ms. Doran noted the Mayor was featured on television disconnecting a downspout also. - New Installation —Stop Sign