01242017 Board of Public Works Meeting

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AGENDA REVIEW SESSION JANUARY 19, 2017 13 Mr. Rich Estes, Community Investment, stated this request for bid award to Lincoln Electric is to the company that didn't provide a bid bond; but was the only bid received. He stated he is asking to award subject to submission of a bid bond. Attorney Schmidt stated the bid bond is referenced four (4) times in the specs, there was clear instructions. He added if they can cure it, he would recommend an award, but if not, he would recommend heading back to the open market. He noted a bid bond would be required on the open market purchase. Mr. Schmidt stated the Board would treat it as an irregularity and allow them time to produce a bond. Mr. Estes noted they asked if they could do a letter of guarantee. Mr. Gilot stated the Board has previously accepted a letter of credit. - Resolution No. 04-2017 — Renaming Certain Streets Attorney Schmidt stated per Ordinance, the Mayor has the authority to approve street name changes, and the Board has the authority to execute the process. Consent to Annexation — 22500 Lincolnway West Ms. Maradik stated any contiguous properties have to be annexed. She stated Mr. Mike Divita, Community Investment, stated this property is contiguous. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:19 a.m. BOARD OF PUBLIC WORKS Therese J. Dorau Member Jam A. Mueller, Member Suzanna M. Fritzberg, Member ATTEST: *id . Martin, Jerk REGULAR MEETING JANUARY 24, 2017 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on January 24, 2017, by Board Member Elizabeth Maradik with Board Members James Mueller, Suzanna Fritzberg, and Therese Dorau present. President Gary A. Gilot was absent. Also present was Board Attorney Michael Schmidt. ADDITION TO THE AGENDA Ms. Maradik noted the addition to the agenda of a quote award for the 2016 Bus Shelters. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Dorau, seconded by Ms. Fritzberg and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Review Meeting of the Board held on January 5, January 10, and January 17, 2017, were approved. ADOPT RESOLUTION NO. 04-2017 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND INDIANA RENAMING CERTAIN STREETS Ms. Maradik noted the presence of Mr. Samuel Brown and asked if there was an item he was present to speak about. He stated he was present for the approval of the renaming of Dr. Martin Luther King Dr. Ms. Maradik suggested the Board move ahead to that item, noting there were two (2) items regarding the street renaming on the agenda. Therefore, upon a motion made by