01192017 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION JANUARY 19, 2017 12 The Agenda Review Session of the Board of Public Works was convened at 10:32 a.m. on January 19, 2017, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik, Therese Dorau, Suzanna Fritzberg, and James Mueller present. Also present was Attorney Michael Schmidt. The meeting was held in the 13th Floor Boardroom, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. REMOVE AGENDA ITEM Mr. Gilot stated there is a request to remove Item No. 2A, Opening of Bids, JMS Fagade Works, from the agenda. Board members discussed the following item(s) from the agenda. Street Vacation — West Monroe Street from Lafayette Boulevard to Dead -End at Four Winds Field Ms. Anne Fischesser, Faegre Baker Daniels, stated she was present representing the applicant, Joe Hart with Heading Home. She explained they will make sure this vacation will not block access to any property and have a meeting scheduled with Andrew Berlin of the South Bend Cubs and the Zion Missionary Baptist Church representatives this week to work out an agreement for access. She noted they have an option on lot 4 for a parking easement. Attorney Schmidt stated they have no definitive agreement yet, and the Statute is clear on blocking access to other property owners. He stated he feels the Board needs to wait until an agreement is finalized before approving this request. Mr. Dave Relos, Community Investment, questioned if the Board would need an agreement by Tuesday, or could it be approved subject to approval of an access agreement. Attorney Schmidt asked if this can wait until the access issue is finalized, noting the Statute is clear on the approval process. Mr. Schmidt stated from a legal standpoint he would prefer that they come back on Tuesday with a clear solution that meets the requirements of the law. Mr. Gilot concurred noting they need to follow the process. Mr. Mueller asked if the Board can make approval subject to the access agreement with the church. Attorney Schmidt stated he would rather not unless there is a sense of urgency, which he doesn't see in this instance. Mr. Mueller stated he would rather see it tabled or approved subject to the access agreement. - Consulting Agreement — enFocus Mr. Gilot stated he would recuse himself from this discussion as Chair of the enFocus Board. Mr. Santi Garces, Innovation Office, stated this agreement will allow the City to work with the assessor's office on a project, and with Mr. Daniel Lewis with enFocus on PSAP. He noted this is not the standard general agreement with enFocus. He stated there is no Statement of Work specific to the agreement. - Change Order — Wastewater Treatment Plant Secondary Treatment Mr. Jacob Klosinski, Wastewater, stated this time extension is due to additional electrical components needed. He added the procurement has some lead time. - Request to Advertise — Trucking of Belt Pressed Biosolids Mr. Klosinski stated this is the same bid as done in previous years with a "per truck per hour" rate. He stated the only change is they increased the radius for land application from twenty (20) miles to fifty (50) miles to increase the customer base. Mr. Gilot noted that's a huge increase in area and questioned if they would incur more costs. Mr. Klosinski stated they shouldn't. Ms. Maradik noted it is a "per truck/per mile" rate, so there shouldn't be an increase in cost to the Wastewater Plant. - Professional Services Agreement — ShotSpotter Attorney Schmidt stated he reached out to the Chief about some concerns over who owns the data collected. He stated he needs to know how the Chief wants that to be in the contract, noting right now ShotSpotter owns the data and there are concerns on how that may affect APRA requests. Mr. Mueller stated he didn't think they have a choice, ShotSpotter interprets the data so they own it; the City has access. Mr. Gilot stated this is for their proprietary equipment and reading of the data. He noted it becomes public property at the point of dispatch. - Resolution No. 01-2017 — Approving the Change in the Effective Date of Annual Pay Increases Mr. John Murphy, City Controller, stated this resolution has been fully vetted through the Mayor's office and legal department. He stated the idea is to make pay raises effective on the pay range they fall in to save confusion when the year ends in the middle of the pay range. He noted there is a small cost due to raises going partially into effect in the prior year. - Bid Award — Equipment Purchase for Nello Corporation, Phase XVI