9978-09 Appropriating $2,463,435 from Community Development (Fund 212), defraying expenses of CED

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St. Joseph County Housing Consortium fund on-going housing and community development programs which will provide safe, decent and affordable housing and living environments for all Mishawaka residents Board members of the Mishawaka Housing Authority are appointed by the Mayor. Other than such appointments, the city administration plays no additional oversight role. The City is not involved in issues of hiring, contracting and procurement or provision of services. In general, the Housing Authority is not funded through the CDBG or HOME programs for normal public housing services. The City of Mishawaka provides all City services for the. properties owned and managed by the Public Housing agency in the same manner that they provide such services to other City residents. The Mishawaka Housing Authority pays an annual Payment in Lieu of Taxes (PILOT) for the services. The City of Mishawaka has the same review process and ability to review documents as is provided to the general public and dictated by regulation. For actions involving development, demolition of disposition of public housing property, the Mayor and any other entities he/she may recommend would be provided information and the opportunity to have input .prior to the Public Housing Agency taking public action. Monitoring (91.230) 1. Describe the standards and procedures the jurisdiction will use to monitor its housing and community development projects and ensure long-term compliance with program requirements and comprehensive planning requirements. In order to properly monitor the use of funds by sub-grantees, the community has implemented the following system: • Executing specific contracts outlining services to be provided; the dollar amount; specific targeted goals and the timetable for achieving those goals. In addition, the contract outlines applicable federal rules and regulations which must be followed for the applicable federal program (i.e., CDBG, HOME, ESG, NSP, and HPRP). • Monthly progress reports are required and indicate funds committed to specific activities, monies spent to date, progress toward goals outlined in the contract, information on the beneficiaries of the activity and any problems or additional comments which affect the project. Reports are reviewed by staff trained to understand HUD requirements to ensure compliance. Claims for reimbursement are not processed unless reports are current and have withstood the scrutiny of review. The intent is not to micromanage the rehab of these units but to help the agency and City understand the expected costs and ensure there are sufficient resources to cover the full rehab component and move the unit toward completion, and ultimately occupancy, within the shortest timeframe possible. • On-site monitoring visits of sub-grantees are conducted at least every two years to review their internal systems and ensure compliance with applicable requirements. Members of the staff meet with appropriate members of the sub-grantee staff to review procedures, client files, financial records and other pertinent data. For those sub-grantees allocated large amounts of CDBG/HOME/ESG monies in one year, annual monitoring will be the norm, but the focus may be limited to specific areas 2010-2014 Housing and Community Development Plan 23