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9978-09 Appropriating $2,463,435 from Community Development (Fund 212), defraying expenses of CED
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9978-09 Appropriating $2,463,435 from Community Development (Fund 212), defraying expenses of CED
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Last modified
11/30/2009 12:42:49 PM
Creation date
11/17/2009 10:46:20 AM
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City Council - City Clerk
City Council - Document Type
Ordinances
City Counci - Date
11/9/2009
Ord-Res Number
9978-09
Bill Number
85-09
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St. Joseph County Housing Consortium <br />fund on-going housing and community development programs which will provide safe, <br />decent and affordable housing and living environments for all Mishawaka residents <br />Board members of the Mishawaka Housing Authority are appointed by the Mayor. Other <br />than such appointments, the city administration plays no additional oversight role. The City <br />is not involved in issues of hiring, contracting and procurement or provision of services. In <br />general, the Housing Authority is not funded through the CDBG or HOME programs for <br />normal public housing services. <br />The City of Mishawaka provides all City services for the. properties owned and managed by <br />the Public Housing agency in the same manner that they provide such services to other City <br />residents. The Mishawaka Housing Authority pays an annual Payment in Lieu of Taxes <br />(PILOT) for the services. <br />The City of Mishawaka has the same review process and ability to review documents as is <br />provided to the general public and dictated by regulation. For actions involving <br />development, demolition of disposition of public housing property, the Mayor and any other <br />entities he/she may recommend would be provided information and the opportunity to have <br />input .prior to the Public Housing Agency taking public action. <br />Monitoring (91.230) <br />1. Describe the standards and procedures the jurisdiction will use to monitor its <br />housing and community development projects and ensure long-term <br />compliance with program requirements and comprehensive planning <br />requirements. <br />In order to properly monitor the use of funds by sub-grantees, the community has <br />implemented the following system: <br />• Executing specific contracts outlining services to be provided; the dollar amount; <br />specific targeted goals and the timetable for achieving those goals. In addition, the <br />contract outlines applicable federal rules and regulations which must be followed for <br />the applicable federal program (i.e., CDBG, HOME, ESG, NSP, and HPRP). <br />• Monthly progress reports are required and indicate funds committed to specific <br />activities, monies spent to date, progress toward goals outlined in the contract, <br />information on the beneficiaries of the activity and any problems or additional <br />comments which affect the project. Reports are reviewed by staff trained to <br />understand HUD requirements to ensure compliance. Claims for reimbursement are <br />not processed unless reports are current and have withstood the scrutiny of review. <br />The intent is not to micromanage the rehab of these units but to help the agency and <br />City understand the expected costs and ensure there are sufficient resources to <br />cover the full rehab component and move the unit toward completion, and ultimately <br />occupancy, within the shortest timeframe possible. <br />• On-site monitoring visits of sub-grantees are conducted at least every two years to <br />review their internal systems and ensure compliance with applicable requirements. <br />Members of the staff meet with appropriate members of the sub-grantee staff to <br />review procedures, client files, financial records and other pertinent data. For those <br />sub-grantees allocated large amounts of CDBG/HOME/ESG monies in one year, <br />annual monitoring will be the norm, but the focus may be limited to specific areas <br />2010-2014 Housing and Community Development Plan 23 <br />
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