09/04/73 Board of Public Works Minutes

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REGULAR MEETING SEPTEMBER 4, 1973 I would appreciate a determination by the Board as to whether or not this submittal will be acceptable, assurance of satisfactory compliance with Board requirements, and that it is sufficient documentation for me to advise the Area Plan Commission that the Board does not object to the final plat being approved as regards to site improvements. Very truly yours, s/ Rollin E. Farrand, P.E. City Engineer It was the feeling of the Board that, based on the information in Mr. Farrand's letter and the letter from Tower Federal Savings and Loan Association, the final plat could be approved, so moved, seconded and carried. Mr. Roemer suggested that a letter be sent to Mr. Long, Tower Federal Savings and Loan Association, informing him that the Board has accepted their commitment to finance the com- pletion of improvements and requesting that the funds not be finally disbursed to the contractor without the approva V of Rollin E. Farrand, Director of Public Works. Mr. Farrand requested that the Area Plan Commission be notified by letter that the Board has approved the final plat and accepted the performance guarantee. CHANGE ORDER - TOPICS PROJECT T6000(11) The Board received a Change Order for -Topics Project T6000(11), the Michigan Street -Main Street Connector. The Change Order is for furnishing and installing posts for signs and is increased by $3281.04. Upon motion made., seconded and carried, the Board approved the Change Order. CONTRACT -PROJECT R & S 48, CONTRACT 2, IRONWOOD ROAD-IRELAND ROAD IMPROVEMENTS The Board received the contract from Howell Construction Company for Contract 2 of the Ironwood -Ireland Road Improvements, R S 48. Upon motion made, seconded and carried, the Board signed the contract. Performance bonds were also presented to the Board for this contract. Mr. Farrand explained that the bonds were on insurance company forms, but city forms were being sent to the insurance company so that the bond would be on the accepted form. Upon motion made, seconded and carried, the Board approved the Performance Bond, subject to proper City forms being filed with the Board as soon as possible. REQUEST FOR WALK - CALVARY PENTECOSTAL CHURCH Mr. Carl McKellar, Pastor of the Calvary Pentecostal Church, appeared and asked the Board for permission to hold a Walk for Missions on Saturday, September 8, It was the feeling of the Board that there was not enough time available to get a check of the route and make arrangements with the Police Department and the Bureau of Traffic and Lighting to give approval for the Walk. Mr. McKellar was given a copy of the new Guidelines adopted by the Board of Public Works which require a six month notice for all walks. MEMORANDUM OF UNDERSTANDING - CITY OF SOUTH BEND AND RICHARD A. MUESSEL Mr. Gerald Sakaguchi, Deputy City Attorney, presented to the Board a Memorandum of Understanding between the City of South Bend and Richard A. Muessel for the use of 15 acres of land as a site for a water retention basin in the Ironwood - Inwood area, at a cost of $90,000. Presented with the memorandum was a letter from a real estate appraiser indicating that the property is appraised at $12,000 an acre. The City would have use of the land as long as it was used as a water retention basin but it could not be used for recreational purposes. There was a discussion as to whether this was a fair price for the use of the land, since the owner will be benefiting from the excavation and beautification of the land. Mr. Farrand commented that it would be difficult to get an appraisal for such a transaction. Mr. Robert Taylor, Fifth District Councilman, was present and told the Board that the people attending the public hearing on the Ironwood Road improvements were told that this retention basin would be constructed.