06/01/76 Board of Public Works Minutes

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J. REGULAR MEETING JUNE 1, 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, June 1, 1976 by President Rollin E. Farrand with Mr. Farrand,.Mr. Brunner and Mr. Mullen present. Deputy City Attorney Georgia Luks was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Brunner reported that the minutes of the May 24 meeting had been reviewed and he made a motion that they be approved as submitted. Mr. Farrand seconded the motion and it carried. Mr. Farrand reported that a special meeting was held on May 25 to approve the agreement with the Indiana State Highway Commission, unamended, for improvements at sixteen intersections in South Bend. Mr. Farrand said he had reviewed the minutes of the special meeting and he made a motion that they be approved as submitted. Mr. Mullen seconded the motion and it was carried. LEASE WITH SOUTH BEND CIVIC THEATRE TABLED A lease agreement with the South Bend Civic Theatre for old Fire Station No. 6 at 701 Portage Avenue, was submitted to the Board. Deputy City Attorney Georgia Luks reviewed the lease and recommended that revisions be made before it is approved by the Board. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the lease agreement was tabled for revision and will be acted upon by the Board at a special meeting on Wednesday, June 2. U Cr PETITION FILED TO VACATE NORTH -SOUTH ALLEY SOUTH OF CALVERT STREET W Fabricated Steel Products, Inc., by their Attorney Timothy Woods, file their petition to vacate the north -south alley south of Calvert Street, between Main and Michigan Streets. Upon motion made by Mr. Farrand, seconded by Mr. Brunner and carried, the petition was filed and referred to the Bureau of Design and Administration for' preliminary review and utility checks. BID ACCEPTED - POLICE DEPARTMENT TRANSCEIVERS The Board received a recommendation from Chief Michael Borkowski requesting acceptance .of the Meade Electric Company bid of $15,750.00 for fifteen G. E. portable transceivers for the Bureau of Police. Chief Borkowski's recommendation stated that the bid meets all specifications listed. He said the bid received from.R. C. A. was lower for transceivers, per unit, but would necessitate the purchase of optional equipment costing far more to make the R.C.A. system operational. Chief Borkowski said he appreciated the desire of R.C.A. to bid and understood that the Communications Bureau would like to try R.C.A. equipment to evaluate its performance. Chief Glenn Terry was present and advised the Board that if the bid of R.C.A. was accepted, it would require optional equipment of $243.25 per transceiver to make them operational. Chief Terry said the Department is now using G. E. equipment. They are hopeful that they can try some R.C.A. units on a limited basis to determine how they will work out and if they will reduce down time. Mr. Harry Laswell, representing R.C.A., said the Board was bidding this equipment in such a restrictive way that only G. E. could bid. He said R.C.A. put a lot of time into preparing a good bid for the City and said if their bid is not accepted, it is doubtful that they will bid again. Mr. Brunner asked Chief Terry if the R.C.A. bid met specifications and Chief Terry said it did, but it would require optional equipment to charge the transceivers. Chief Terry said the specifications noted the fact that equipment bid must be compatible with existing Police Department equipment. Mr. Laswell said the department could purchase a wall mounted charging unit and use these 15 transceivers for beat patrol officers and -not in the cars. I-fr. Brunner asked Chief Terry if they could purchase the R.C.A. equipment and use it in this fashion. Chief Terry said this would create administrative problems in the assignment of radios.