05/10/76 Board of Public Works Minutes

Home Browse Search

1U REGULAR IIE ET IN G . TRAY 10 . 1976 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, May 10, 1976 by Temporary Chairman Peter H. Mullen, in the absence of President Rollin E. Farrand, with Mr.. Mullen and Mr. Brunner present-. Deputy City Attorney William Stanley was also present. MINUTES OF PREVIOUS MEETING APPROVED Mr. Mullen reported that the minutes of the previous meeting had been reviewed and he made a motion for -approval. Mr. Brunner seconded the motion -and the motion carried. APPROVAL OF CETA AUDIT CONTRACT The Board received copies of a contract between the City of South Bend and Bernth, Casper and Dennen for professional audit -services for CETA. Elroy Kelsenberg, Director of the Bureau of Employment & Training, was present and advised the Board that federal regulations require that recipients of- federal grants under the Comprehensive Employment and Training Act conduct an audit of all subgrants over $100,000 and twenty-five per cent of those under $100,000 every two years. Mr. Kelsenberg said the Bureau requested proposals from potential audit firms in the local community and from those recommended by the Department of Labor. The lowest and best proposal was received from Bernth, Casper and Dennen and a proposed contract has been prepared for Board approval. Mr. Kelsenberg said the proposal was based on $7.25 per audit unit and the actual amount of the subgrant will determine the final figure. The contract was estimated at from $5,000 to $10,000. Mr. Mullen asked if this money is budgeted and Mr. Kelsenberg said it is. Mr. Brunner made a motion that the Board approve the contract with Bernth, Casper and Dennen for professional audit services for CETA. Mr. Mullen seconded the motion and it carried. Board members requested that they be furnished copies of the audit report. RECOMMENDATION TO AWARD HOMELAND SEWER BID TABLED The Board received a recommendation from David A. Wells, Manager of the Bureau of Design and Administration and Rollin E. Farrand, Director of the Department of Public Works, that the low bid of H. DeWulf Mechanical Contractor of $39,321.00 for the construction of the Homeland Sanitary Sewers be accepted. Mr. Brunner asked Mr. Wells if this bid was within the engineering estimate.. Mr. Wells said this is a Barrett Law project and the estimate was prepared some time ago. He said the low bid is higher than the estimate, which was $29,948.60. Mr. Wells said the property owners' assess- ments as listed on the preliminary estimate cannot be raised and the City of South Bend will be responsible for the amount over the estimate. Mr. Brunner asked Mr. Wells if there is any kind of a time limit on such project estimates. Mr. Wells said there is not. He said this estimate was prepared some time ago and, at that time, it was not definite that the property owners would be in favor of the project. Mr. Brunner suggested that the Board delay action on this matter until Mr. Farrand is present, since he has the background and expertise in this area. Upon motion made by Mr. Brunner, seconded by Mr. Mullen and carried, the recommendation to accept the low bid for the Homeland Sanitary Sewer project was tabled until May 17, 1976. REPORT ON PETITION TO VACATE NORTH -SOUTH ALLEY NORTH OF MARION STREET The Bureau of Design and Administration reported to the Board that the petition of Hills & Pfeil, filed by their Attorneys Robert D. Lee and Frederick K. Baer, to vacate the north -south alley running north from Marion Street to the intersection of said alley with the east -west alley running west from St. Joseph Street had been reviewed 1