03/29/76 Board of Public Works Minuites

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REGULAR MEETING MARCH 29, 1976 I1 A regular meeting of the Board of Public Works was convened at 9:30 a.m, on Monday, March 29, 1976 by President Rollin Farrand with Mr. Farrand, Mr. Brunner and Mr. Mullen present. Deputy City Attorney William-P. Stanley was also present. 14INUTES OF PREVIOUS MEETINGS APPROVED Mr.. Farrand noted that the minutes of the meeting of March 15 had been corrected regarding the maximum charge to be made for parking in the Jefferson Street garage and he made a motion that the minutes be approved as corrected. The motion was seconded by Mr. Brunner and was carried. Mr. Farrand reported that the minutes of the March 22 meeting had been reviewed and he made a motion that the minutes be approved as submitted. The motion was seconded by Mr. Mullen and carried. RECOMMENDATION TO AWARD BID FOR STREET MATERIALS TABLED The Board received a recommendation from John Baumgartner, Assistant Street Superintendent, that all bids for the Bureau of Streets Materials for 1976, as received last Monday, be accepted. Mr. Farrand noted that this is the policy which has been followed by the Board in past years and allows the Bureau of Streets to go to the second low bidder, in the event they cannot get delivery from the low bidder. Mr. Farrand said in the past there has been a very small difference between the low and second low bidder. However, there is more of a difference this year between Walsh and Kelly, the low bidder for patching material, and Rieth-Riley Construction Company, the second low bidder. Mr. Farrand pointed out that Rieth-Riley has two plants and might be able to provide material in the event Walsh and Kelly could not. Mr. Mullen suggested that the purpose of competitive bidding might be defeated if this procedure were adopted and all bids accepted. Mr. Brunner suggested that the Board review all the bids and look into the matter of the differences between the low and second low bidders. Mr. Farrand made a motion that the Board table the recommendation to accept bids and refer the bids to the Division of Engineering for preparation of a bid tabulation and review. Mr. Mullen seconded the motion and it was carried. Gene Evans, Civic Planning Association, was present and informed the Board that he had prepared a bid tabulation and he provided them with a copy. PUBLIC HEARING - VACATION RESOLUTION NO. 3426 This being the date set, hearing was held on Vacation Resolution No. 3426 for the vacation of the east -west alley west of Lafayette Boulevard, between Navarre and Marion Streets, from the west right-of-way line of Lafayette Blvd. west 165 feet to the east right-of-way line of the north -south alley west of Lafayette Blvd. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Farrand informed the Board that a public hearing on this vacation was held by the Area Plan Commission on February 17, 1976. Ile read the following excerpt from the minutes of that meeting: "Upon a motion by June Stratton, being seconded by Daniel Chrzan and carried, with Joseph Serge, Paul Klein and Thomas Allen voting "Nay", the petition to vacate the east -west alley lying between Lots 363 and 364 as shown on the original plat of the Town now City of South Bend, extending west from the west line of Lafayette Boulevard, to the east line of the first north -south alley west of Lafayette Boulevard, City of South Bend, is returned to the Board of Public Works with a favorable recommendation by the Area Plan Commission". Attorney Bruce Bancroft spoke in favor of the vacation, representing the petitioners, the Houser Medical Corporation. Mr. Bancroft said the petitioners own the property on both sides of the alley for which they are petitioning vacation. The property is owned by three physicians. Mr. Bancroft said Dr. Houser was present this morning. Mr. Bancroft submitted to the Board, as Exhibit A, the consent of the property owners who own the property on both sides of the alley for this vacation, and, as Exhibit B, a copy of the Sidwell map showing the alley to be vacated. Mr. Bancroft noted that if this