10/24/77 Board of Public Works Minutes

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REGULAR MEETING OCTOBER 24, 1977 does not include any rental service for equipment during the contract period. Those items would be billed separately and that raises the question of whether or not rental services would raise the price of the contract beyond $5,000, requiring bidding. Mr. Brunner suggested that the contract be reviewed by the Legal Department. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract was referred to the Legal Department for review and recommendation. The Board then discussed the matter of whether or not such contracts should be entered into by the Century Center Board of Managers instead of this Board. Mr. McMahon said the contract was brought before this Board because the funds are under the direct control of the City Controller. Mr. Brunner said the statute is clear that the Board of Managers has the right to contract but the matter needs some clarification and he recommended that the matter be reviewed by the Legal Department and a recommendation made. WORK STUDY AGREEMENT WITH IUSB APPROVED Peter H. Mullen, City.Controller, submitted to the Board a Work - Study Agreement with Indiana University at South Bend. The agreement provides for the City to pay twenty per cent, or approximately $14.00 a week, for the wages of one employee who will be working at Century Center as Assistant Volunteer Coordinator. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the agreement was approved and will be submitted to Indiana University for signature. CONDITIONAL AWARD MADE - CENTURY CENTER PARKING LOT IMPROVEMENTS John E. Leszczynski, Manager of the Bureau of Public Construction, submitted to the Board a tabulation of bids received for the Century Center Parking Lot and Improvements. He noted that an error was made in the extension of unit prices on the bid of Rieth-Riley Construction Company and correction of this error makes them the low bidder at $194,871.54. Deputy City Attorney Terry A. Crone submitted his written opinion that unit prices govern in a bid situation. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the opinion was filed. Mr. McMahon reported that the E.D.A. office in Chicago has reviewed the bid documents and has approved the award, subject to approval of the funding. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the bid and approved the contract with Rieth-Riley Construction Company for the Century Center Parking Lot Improvements at a total cost of $194,871.54, subject to approval of the funding by the Common Council. The Clerk was directed to notify Mr. Leszczynski to issue a Notice to Proceed to the contractor on Tuesday, October 25, 1977 if funding is approved by the Common Council. APPROVAL OF CONTRACT - WESTERN AVENUE VIADUCT LIGHTING The Board had awarded the bid for the Western Avenue Viaduct Lighting project to the Arrow Electric Company for $5,654.20 subject to approval of Conrail. A letter of approval has now been received from Conrail. The letter had been reviewed by the Legal Department and approval is recommended. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the acceptance letter from Conrail and the contract with Arrow Electric Company for the Western Avenue Viaduct Lighting project. The Performance Bond for the project was filed.