10/18/77 Board of Public Works Special Meeting Minutes

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369 1 F.� SPECIAL MEETING OCTOBER 18, 1977 A special meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, October 18, 1977 by President Patrick M. McMahon, with Mr. McMahon and Mr. Mullen present and Mr. Brunner absent. Also present were Brian Hedman, Executive Director of Century Center, Fred W. Lowel, Building Engineer, and representatives of Femco, Inc. and Kay Equipment & Supply Company, bidders on custodial equipment. Mr. McMahon noted that the purpose of the special meeting was to consider recommendations for awarding bids for tools and equipment and custodial equipment for Century Center. BID AWARDED - TOOLS, MECHANICAL EQUIPMENT AND SUPPLIES It was noted that a bid was received from National Mill Supply, Inc. on Tools, Mechanical Equipment and Supplies but there was no bid bond or certified check as specified in the Notice to Bidders. The Board had notified National Mill Supply, Inc. that if the bid bond or check was delivered to them by 9:30 a.m. today, the bid could be considered. No bid bond or check was received. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the bid of National Mill Supply, Inc. was rejected as being non -responsive to the requirements in the Notice to Bidders. The following recommendation was submitted by Brian Hedman regarding the bid for tools, mechanical equipment and supplies: It was recommended that the award for Tools, Mechanical Equipment and Supplies be made to South Bend Supply Company of South Bend, Indiana, based on: Base Bid of $4,963.48 Less Item #41 23.10 Less Item #42 37.40 Basis of Award $4,902.98 It was noted that several items listed in the specifications were not bid by South Bend Supply and these items will be purchased directly from local vendors. Mr. Mullen questioned why Items 41 and 42 were deleted from the award recommendation. Mr. McMahon noted that these are hydraulic jacks and it has been decided to rent the equipment when it is needed, rather than purchase it. Mr. Mullen commented that the prices seem very low for this type of equipment and the cost of four rentals would probably pay the purchase price. Mr. McMahon made a motion that Mr. Hedman's recommendation be amended to include Item #41 @ $23.10 and Item #42 at $37.40, making the total bid award $4,963.48. Mr. Mullen seconded the motion and it carried. Mr. McMahon made a motion that the Board approve the amended recommendation to accept the bid of South Bend Supply Company for tools, mechanical equipment and supplies for a total bid price of $4,963.48. Mr. Mullen seconded the motion and it carried. BID AWARDED -LEASE FOR CUSTODIAL/MAINTENANCE EQUIPMENT The following recommendation was received: "Board of Public Works October 17, 1977 We have reviewed the proposals for various items of Cleaning Equipment for Century Center and have found the following: 1. Materials Handling Equipment Corporation bid on only two items, and their bid was highest on these items.