08/22/77 Board of Public Works Minutes

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REGULAR MEETING AUGUST 22, 1977 FILING OF MEMORANDUM REGARDING AMENDED..INDIANA OPEN DOOR LAW Thomas J. Brunner, Jr., City Attorney, provided the Board with a memorandum outlining actions to be taken in order to comply with the amended Indiana Open Door Law which becomes effective September 1, 1977. Mr. Brunner reviewed the memorandum and said he thought it was important that all City Boards, Commissions, Councils and Departments be on notice of the specific requirements of the Law. Provisions of the Law cover notification of regular and special meetings, the material to be included in the minutes of the meetings and a requirement that those agencies which use a prepared agenda post that agenda forty-eight hours prior to the meeting. Mr. Brunner suggested that the Board of Public Works agenda be posted forty-eight hours prior to the meeting on the door of the hearing room and that the press be notified of any special meetings or change of meeting date. He recommended that everyone who might come under the provisions of the Act familiarize themselves by reading the Act to be sure that they are in full compliance. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the memorandum was filed. APPROVAL OF CLAIMS Michael L. Vance, City Auditor, submitted to the Board Claim Docket Numbers 14401 through 15038 and recommended approval. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved Claim Docket Numbers 14401 through 15038 and directed that checks for payment be issued. BOND RELEASED - PAUL ELLIOTT Ray S. Andrysiak, Bureau of Engineering, reported to the Board that he had reviewed the request of the surety company to release the Contractor's Bond of Paul Elliott. He noted there are no outstanding permits against this contractor and he recommended release of the bond. Upon motion made by Mr. McMahon, seconded by Mr. Mullen and carried, the Board released the bond of Paul Elliott, effective September 16, 1977. STREET LIGHT OUTAGE REPORT FILED The Street Light Outage report for the period of August 15 through 19 was submitted to the Board. The report indicated forty-three outages. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the report was ordered filed. REQUEST TO MOVE PORTABLE CLASSROOM APPROVED CONDITIONALLY John DeLee, Building Commissioner, submitted to the Board the request of Temple Beth -El to move a portable classroom from Maple Lane School to Temple Beth -El at 305 W. Madison Street. The house mover will be Lewis Mitschelen. The route submitted was Rose Street to Gordon Drive to Edison to Angela to Notre Dame to Howard to North Shore to Angela to Portage to Madison to Lafayette. No property owners were notifed of the proposed move since Temple Beth -El owns the entire block on Lafayette Boulevard and the first half block on Marion Street. Mr. Mitschelen was present and said the Temple plans to move the classroom to the rear of their building at the north. Size of the structure is 25 x 33. The Board raised the question of whether or not such a portable classroom can be located in the area under the existing zoning ordinance. There was no notification that the route had been approved by the Bureau of Traffic and Lighting and the Police Department and whether arrangements had been made with the affected utility companies. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board approved the move subject to the filing of a report from the Building Commissioner that the move is in compliance with all zoning regulations and approval of the route by the Bureau of Traffic and Lighting and the Police Department.