08/22/77 Board of Public Works Minutes

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V06 REGULAR MEETING AUGUST 22, 1977 CHANGE OF MEETING DATE APPROVED Mr. McMahon noted that the County -City Building will be closed on Monday, September 5, 1977, Labor Day, and he made a motion that the regular meeting be changed to Tuesday, September 6, 1977 at 9:30 a.m. Mr. Brunner seconded the motion and it carried. NOTIFICATION OF ACQUISITION OF VEHICLE BY POLICE DEPARTMENT The Board received notification from Division Chief Glenn Terry that the Police Department, through the Civil Defense Office, has acquired a military surplus vehicle from the United States Army. The vehicle is a two and a half ton truck and is now in the possession of the Police Department. They have assigned Mechanical #722 to the vehicle. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board filed the notification of the acquisition of the truck and assigned Mechanical #722 to the vehicle. RECOMMENDATION FROM DEPARTMENT OF ENGINEERING ON PETITION OF INDIANA UNIVERSITY TO VACATE ALLEYS TABLED The Department of Engineering advised the Board that they had reviewed the petition of Indiana University at South Bend to vacate a portion of Vine Street and two alleys. They have no objection to the proposed vacation, subject to existing utility easements. They noted that the Fire Department has indicated they are presently negotiating with Indiana University regarding fire protection for the complex as it relates to this vacation, but no determination has yet been reached. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board tabled the recommendation until the Fire Department advises that the problem of fire protection has been resolved. DEED OF DEDICATION ACCEPTED - CUL-DE-SACS ON 27TH AND 28TH STREETS The Board received a report from David A. Wells, Manager of the Bureau of Design and Administration, that cul-de-sacs on 27th and 28th Streets, south of Jefferson Boulevard, were not dedicated when the adjacent streets were dedicated. The areas in question have been inspected by the Bureau of Public Construction and found to be in essentially the same condition as the rest of the streets now under City maintenance. Mr. Wells recommended that the deed of dedication be accepted and recorded. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the Board accepted the Deed of Dedication of Canterbury Courts, Inc. for cul-de-sacs on 27th and 28th Streets, south of Jefferson Boulevard, and the deed will now be recorded. APPROVAL OF CONTRACT - ASPHALT SCARIFICATION A contract was prepared in accordance with the bid awarded to the Eisenhour Construction Company for asphalt scarification on various streets. The contract has now been executed by officials of the Eisenhour Construction Company and the Performance Bond and Labor and Materials Payment Bond and Certificate of Insurance have been submitted. Upon motion made by Mr. McMahon, seconded by Mr. Brunner and carried, the contract with Eisenhour Construction Company for asphalt scarification was approved and the bonds filed. CENTURY CENTER CHANGE ORDERS APPROVED Patrick M. McMahon, Director of Public Works, submitted to the Board the following Century Center Change Orders with his recommendation that they be approved: Contract No. 012 - Roofing and Accessories - Change Order No. 2. Addition of $7,119.00 for the addition of flashing, coping and gutter work not covered in the original contract.