09-14-16 Personnel and Finance - Laserfiche WebLink

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English and Spanish. Council President Scott thanked Adriana Rodriguez and the Clerk's Office for working on that. Adriana has been an excellent addition for the extra support she provides for the Council Attorney. Council Attorney Kathleen Cekanski- Farrand stated the legal staff sent out their report to the Council and they appreciate the opportunity to serve. Adriana Rodriguez stated her position is new as full time and the Council is saving money because they are contracted out and not employees of the City which gives the City savings on health insurance. Council President Scott stated he is also interested in working with the Clerk's Office to get the meetings streamed on more sources and to move to paperless filing which would help the people who do business with the Council. Council President Scott also expressed interest in doing Committee meetings on a different day than the Council meetings to give the Council more time to contemplate the bills and meet with constituents. That would mean we would be meeting formally every Monday of the year and that is something to talk about. We also are looking into doing off -site Council meetings. Councilmember Preston asked to clarify how we save money on having the legal services as contractors and not employees. Originally she thought the legal services were employees because their offices are here and they use the City office materials. Adriana Rodriguez responded that there are different definitions for a general contractor. Some do have their own office that they work out of but you can also have a general contractor on site and provide a space for because the information that they are processing is for that specific client only. The work that we do is specifically for the Council only and we don't have other clients. If the Council needs us we are always here for them. Council Attorney Cekanski- Farrand stated it has only been about seven (7) or eight (8) years that she has had an office here. Before that she worked out of her private practice office. It was much more efficient for us to be on site because several councilmembers do come in frequently asking for our services. Other City department staff also come in periodically to meet with us as well and it is more convenient for them to have us here. Adriana Rodriguez also stated since the Councilmembers are part-time it is good to have us here full time for whenever they can pop in. We are here every day and try to coordinate that if one (1) of us is working off site the other one (1) will try to be here. That way the Council is always covered. Council President Scott stated when Adriana works off site, she will log in and send him an email. He also thanked Council Vice President Davis and Committee of the Whole Chairperson Ferlic for helping him with the budget as well. 10