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104 <br />REGULAR MEETING OCTOBER 26, 1981 <br />The regular meeting of the Board of Public Works was convened at <br />9:40 a.m., on Monday, October 26, 1981, by President John E. <br />Leszczynski, with Mr. Leszczynski and Mr. Richard L. Hill present. <br />Also present was Deputy City Attorney James A. Masters. <br />MINUTES OF PREVIOUS MEETING APPROVED <br />Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and <br />carried, the minutes of the October 19, 1981, regular meeting <br />of the Board were approved as submitted. <br />AGENDA ITEMS ADDED <br />Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and <br />carried, the following items were added to the agenda: <br />1. Project Change Order and Project Completion Affidavit <br />for the. Signal Intersections Project (Morse Electric) <br />2. Waiver of Right to Object to Condemnation of House <br />at 710 Marietta (Monroe -Sample Development Area) <br />3. Contractor's Bond for David W. Goodrich <br />APPROVAL OF ASSESSMENT ROLL NO. 2989 (IMPROVEMENT RESOLUTION <br />NO. 3509. 1981, HARTER HEIGHTS 2ND ADDITION ALLEY PAVING PROJECT <br />This being the date set, hearing was held on the Assessment Roll <br />for the Alley Paving Project in Harter Heights 2nd Addition, <br />authorized under Improvement Resolution No. 3509, 1981, adopted <br />by the Board on June 29, 1981. The Clerk tendered proofs of <br />publication of notice in the South Bend Tribune and the Tri- <br />County News which were found to be sufficient. Mr. Leszczynski <br />stated that the total cost of the improvement as petitioned by <br />the residents abutting the alley was $7,964.82 with the amount <br />to be assessed to the city at $897.44. He stated that the <br />preliminary assessment roll indicated a total of $9,569.89, and <br />the individual assessments on the final roll had been adjusted <br />accordingly to reflect the reduction. Upon a motion made by Mr. <br />Leszczynski, seconded by:Mr. Hill and carried, the assessment <br />roll hearing was closed and Assessment Roll No. 2989 was approved. <br />AWARD BID - OFFICE EQUIPMENT FOR POLICE SUBSTATIONS <br />Services Division Chief Spandward_Mitchem recommended the Board <br />award the bid of Pence -Dickens & Heeter for the purchase of <br />various office equipment for furnishing the three police sub- <br />stations. It was noted that the total bid amounted to $17,817.00. <br />Mr. Leszczynski stated that the Pence -Dickens bid included all <br />the requested items listed on the specifications and the prices <br />quoted were comparable to other vendors. Mr. Hill stated that, <br />if the bids had been split and partial awards made to more than <br />one bidder, the city would not have been able to take advantage <br />of the discount. Upon a motion made by Mr. Hill, seconded by Mr. <br />Leszczynski and carried, the bid was awarded to Pence -Dickens <br />& Heeter as recommended. <br />APPROVE CONTRACT - POLICE SUBSTATION PARKING <br />LOT PROJECT (RIETH-RILEY CONSTRUCTION) <br />Mr. Leszczynski stated that, in accordance with the bid awarded <br />to Rieth-Riley Construction on October 19, 1981, a contract was <br />being submitted for Board approval in the amount of $32,228.00 <br />for the construction of two asphalt parking lots for the police <br />substations at 420 North Frances Street and 220 North Olive. <br />Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill <br />and carried, the contract was approved. It was noted that <br />the required bonds and insurance were on file. <br />11 <br />