08/24/1981 Board of Public Works Minutes

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45 REGULAR MEETING AUGUST 24. 1981 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, August 24, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Deputy City Attorney Robert Rosenfeld. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the August 17, 1981, regular meeting of the Board were approved as submitted. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, a request for house move by Michiana House Moving was added to the agenda following approval of the Community Development agreements. OPENING OF BIDS - REROOFING OF FIRE STATIONS NO. 7 AND 10 This was.the date set for receiving and opening sealed bids for (� the reroofing of Fire Stations No. 7 and 10 located at 1616 Portage Avenue and 308 West Ireland Road respectively. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski noted that no bids had been received for the project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the Clerk was instructed to re -advertise for the receipt of sealed bids to be received on September 14, 1981. CORRECTION AND CONFIRMATION OF BID AWARD — TRUCK CHASSIS (STREET DEPT. Mr. Leszczynski advised that a correction was needed in the bid award approved by the Board on August 17, 1981, to Western International for the purchase of three single axle truck chassis. He stated that the award had been made in the amount of $83,350.00 and, upon a recomputation of the bid, it had been determined the correct bid amount was $85,350.00. Mr. Leszczynski stated that the upward change in the bid amount had not altered Mr. Watt's recommendation concerning the award, and, in fact, was still the low bid for the single axle truck chassis. The Board acknowledged receipt of a letter from Brad Tinkham, President of Shamrock Ford, objecting to the method of the bid award and the partial award made to his company of only the two tandem axle truck chassis. In his letter to the Board, Mr. Tinkham rejected the city's award for the tandem chassis in the amount of $74,207.00 to Shamrock Ford. Mr. Hill stated that the proposal form prescribed by State Board of Accounts was submitted and duly executed by Mr. Tinkham on behalf of Shamrock Ford contained the following language relative to partial or full awards: The undersigned bidder further agrees that, on acceptance of this proposal by the City of South. Bend, Indiana, of said South Bend, Indiana, as to either or all the classes or items, this bid ancF agreement is to become an be a contract to such effect, as to each class or item so accepted upon the filing herewith of -a -bond or certitied check in the amount as required by the purchaser in notice to bidders. Any liability for breach of said contract shall be enforceable by an appropriate action upon said contract or bond or certified check, as the case may be, or either or both of them as provided by law in similar cases. He stated that, if Shamrock Ford was not willing to place an order for the city for the tandem chassis, the company was in default of its proposal which was accepted, in part, on August 17, 1981. He felt the Board must confirm the corrected bid amount to Western