08/17/1981 Board of Public Works Minutes

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Ich 1 REGULAR MEETING AUGUST 17, 1981 The regular meeting of the Board of Public Works was convened at 9:30 a.m., on Monday, August 17, 1981, by President John E. Leszczynski, with Mr. Leszczynski, Mr. Richard L. Hill and Mr. Joseph E. Kernan present. Also present was Deputy City Attorney Terry A..Crone. MINUTES OF PREVIOUS MEETING APPROVED Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the minutes of the August 10, 1981, regular meeting of the Board were approved as submitted. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY (1806 S. JACKSON ST.) This was the date set for receiving and opening sealed bids for the sale of city -owned property located at 1806 South Jackson Street. It was noted that the property was owned by the Bureau of Housing and had originally been intended to be used in the Homestead Program. It had been determined that the cost of rehabilitation would be too great, and it had been the Bureau of Housing's decision to have the property cleared and the building demolished and offer the vacant lot for sale through the Board of Public Works. The Clerk tendered proofs of publication of notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski explained that the property was being offered for sale in the amount of $522.50 and, because three individuals had expressed an interest in purchasing the lot, the city was required to legally advertise to receive sealed bids for its purchase. The following bid was opened and publicly read: Mr. Charles Lenya 1810 S. Jackson South Bend, Indiana Upon a motion made by Mr. Kernan, the sale of the above property in with the bid of Charles Lenya was referred to the Legal Department purchase agreement. $525.00 seconded by Mr. Hill and carried, the amount of $525.00 in accordance approved, and the offer was for drafting of the appropriate AWARD BID - TRUCK CHASSIS (STREET DEPARTMENT) Mr. Sean Watt, Director of the Division of Transportation, recommended that the Board award the following truck bids which bids were opened at the July 27th Board meeting: Shamrock Ford Two (2) Tandem Axle Truck Chassis $74,207.00 ($80,407.00 less trades of $6,200.00) Western International Three (3) Single Axle Truck Chassis Trucks - $83,350.00 ($105,000.00 less trades of $21,650.00) Mr. Watt asked that the Board make the above awards based on the cash bid amounts with the city reserving the right to exercise the lease/ purchase payment option at the time of truck delivery. Mr. Brad Tinkham, Shamrock Ford, advised that, if the Board approved Mr. Watt's recommendation, his company would not fill an order for just two trucks. He stated that his bid bond which had been submitted on July 27th covered all five vehicles. He stated that Shamrock Ford was the low bidder on the entire package. Mr. Watt stated that his recommendation was based utilizing the amounts as stated in Western International's bid, including trades. He advised that awarding the bids in this fashion would save the city approximately $3,000. Mr. Tinkham stated that his company had bid separate amounts for the trade-ins and Western International had bid one lump amount. Mr. Watt explained that normally the trade-in vehicles are submitted on a one-to-one basis; however, Western International had not done this and he had thus averaged the total amount per vehicle. Mr. Tinkham stated that he objected to this method of awarding the bid. Following a brief