10/24/83 Board of Public Works Minutes

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BM REGULAR MEETING . OCTOBER 24, 1983 It was noted that Lykowski Construction Company has on file with the Board of Public Works a Certificate of Insurance in the amount of $1,000,000.00. There being no one present to speak for or against the move, upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, the public hearing on this matter was closed and the moving permit application of Lykowski Construction Company was approved. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - MONROE PARK PHASE V (LOT IMPROVEMENTS) In a letter to the Board, Mr. Neil: A. Shanahan, Manager, Bureau of Public Construction, recommended the Board accept the bid of Ritschard Brothers, Inc., 1204 West Sample Street, South Bend, Indiana, in the amount of $24,269.00. Mr. Leszczynski advised that bids for this project were opened on October 10, 1983. Mr. Leszczynski further advised that in accordance with the award of this bid, a contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Kernan and carried, the above bid was awarded and the contract approved. Accordingly, the appropriate insurance, Performance Bond and Labor and Materials Payment Bond submitted by Ritschard Brothers, Inc. were filed. AWARD BID - PURCHASE OF FIVE (5) OR MORE USED VEHICLES In a letter to the Board, Mr. John E. Leszczynski, Director, Public Works, indicated that the Department of Public Works and the South Bend Police have reviewed the bids received on October 10, 1983 for used vehicles for various departments of the City. At this time, the above departments are recommending that the bid be awarded to Municipal Fleet Sales, Inc., 51 Sell Road, Elk Grove, Illinois 60007 as the low bid meeting specifica- tions. The letter further stated that the City intends to purchase five (5) vehicles as follows: 2 1982 Ford Fairmont Futura 4 DR. Sedans $5996.00 each 2 1982 AMC Concord (DL) 4 DR. Sedans 5677.00 each 1 1982 AMC Concord (DL) Station Wagon 5827.00 each It was noted that three (3) autos will be traded in to off -set the cost. They are Police Department vehicles #682, a 1981 Chrysler, Vehicle #730, a 1975 Oldsmobile and Vehicle #733, a 1972 Pontiac. A trade-in allowance will be determined at the time of purchase. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above recommendation was accepted and the bid awarded.. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT GUARD RAIL CONSTRUCTION PROJECT - CITY CEMETERY (HOOSIER FENCE CO. Mr. Leszczynski advised that Hoosier Fence Co., Inc. has submitted Change Order No. 1 (Final) indicating that the contract sum be decreased by $707.53 for a new contract sum including this Change Order in the amount of $11,556.03. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Kernan, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) and the Project Comple- tion Affidavit were approved and the three-year Maintenance Bond provided by Hoosier Fence Company, Inc. was filed. L