11/29/82 Board of Public Works Minutes

Home Browse Search

55 REGULAR MEETING NOVEMBER 29, 1982 The following proposals were received after the 9:30 a.m. legally-advertised.deadline: Transamerica Occidental Life Box 2101 Los Angeles, California 90051 Health Claims Administration, Inc. 20 East Cass Street Joliet, Illinois 60431 The Prudential Insurance Co..of America Suite 934 120 S. Riverside Plaza Chicago, Illinois 60606 It was noted that the legal notice which was published specified a 9:30 a.m, deadline for receipt of the proposals. Mrs. Pfotenhauer stated that, in light of the four -day Thanksgiving holiday which had preceded the proposal opening date, and the fact that three of the proposals had been mailed well in advance of the deadline, the Board might want to consider waiving the deadline requirement. Mr. Hill expressed concern that bidders in the future may feel the deadline requirement can easily be waived, and he wanted to caution against that. He agreed that, because of the holiday weekend and the vast amount of mail which had to be processed and which had not been completed as of 9:30 a.m., the Board should consider waiving the publication requirements. He pointed out that the requirements for the receipt of proposals was at the Board's discretion and was not mandated by state statutes as was the case when receiving sealed, formal bids. Mr. Kernan felt that it was obvious a mail delay problem occurred simply because three proposals were subsequently received. Upon a motion made by Mr. Hill, seconded by Mr. Kernan and carried, the three proposals received from Transamerica Occidental Life, Health Claims Administration and The Prudential Insurance Company, after the legally -advertised deadline were acknowledged and opened. In view of the complexity of the insurance proposals received and the variables involved in determining coverage and rates in accordance with the prepared specifications, Mr. Leszczyn.ski noted that the proposals would be available for public inspection by any interested person in the Office of the Controller. Mr. Kernan advised that Corporate Policyholders Counsel had concurrently received these proposals in Chicago and would be reviewing them in order to make a recommendation to the Board. He anticipated that the review would be completed and a recommendation submitted to the Board for action at its January 17, 1983, regular meeting. Upon a motion made by Mr.. Hiil, seconded by Mr. Kernan and carried, the above proposals were referred to the Controller's Office. Because of the untimely passing of Laporte's mayor, A. J. Rumely, Mr. Kernan excused himself from the Board meeting at approximately 10:15 a.m., in order to attend the funeral and pay final respects to the mayor on behalf of the City of South Bend. PUBLIC HEARING - APPROVE ALLEY VACATION (GUILFOYLE'S SUBDIVISION Mr. Leszczynski advised that Joyce Hoff, 1652 North Sheridan. Street, and Joseph Shula, 3112 West Sample Street, were petitioning for the vacation of the first north -south, east - west alley south of Western Avenue, running west from Arnold Street for a distance of 92 feet; thence north a distance of 80 feet more or less to the south right-of-way of the present 12-foot alley, all being in Guilfoyle's Proposed Subdivision of Point of B.O.L. 94 in the City of South Bend. He stated that, as in the past, in order for the Board to submit a recommendation to the Common Council, a public hearing had