10/18/82 Board of Public Works Minutes

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4] REGULAR MEETING OCTOBER 18, 1982 APPROVE CHANGE ORDER NO. 1 (FINAL)AND PROJECT COMPLETION AFFIDAVIT - CONCRETE PAVEMENT REPAIRS PROJECT (ZIOLKOWSKI CONSTRUCTION) Change Order No. 1 (Final) in the amount of an increase of $41,973.00 was submitted by Ziolkowski Construction on the Concrete Pavement REpairs Project.for 1982. Mr. Leszczynski advised that he had anticiapted a large increase in the contract cost on the project simply because of the type of spot repairs being done under the contract, and that additional money had been allowed in the budget. Also submitted was the Project Completion Affidavit, indicating a total cost of the contract in the amount of $258,799.43, with the maintenance period to run to October 18, 1985. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above Change Order No. l (Final) and the Project Completion Affidavit was approved, subject to the filing of a three-year Maintenance Bond. APPROVE COMPUTER SERVICES CONTRACT - SOUTH BEND COMMUNITY SCHOOL CORP. Mr. Leszczynski stated that a,contract between the city and the South Bend Community School Corporation for data processing services in accordance with the bid awarded to the School"Corpora- tion on March 22, 1982, had been reviewed by the Legal Department and was being submitted to the Board for execution. He stated that the contract provided the following one-time and on -going processing costs for an initial period of 60 months with automatic renewal periods of 12 months each until terminated: General Ledger/Budgetary System One-time cost - $21,000.00 On -Going costs - $.08 per account per month Purchase Orders/Accounts Payable System On -Going costs- $.40/check $.40/purchase order processed Payroll/Personnel System One-time cost - $21,000.00 On -Going costs - $.50/check Licensing System One-time cost - $3,000.00 On -Going costs - $.75 per license per year Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the above contract was approved. APPROVE COMMUNITY DEVELOPMENT GUIDELINES FOR MORTGAGE SUBSIDY PROGRAM (TOWER FEDERAL SAVINGS & LOAN) Mrs. Janet Holston of the Community Development staff requested Board approval of the revised guidelines for the Mortgage Subsidy Program with Tower Federal Savings & Loan Association which contract was approved by the Board on September 27, 1982. She explained that the original guidelines were subsequently revised to clarify language concerning refinancing by land contract owners only and to stipulate that all homes meet city code standards rather than FHA standards which are somewhat less restrictive. Upon a motion made by Mr. Hill, seconded by Mr. Leszczynski and carried, the above guidelines were approved. APPROVE ADDENDUM NO. 3 TO COMMUNITY DEVELOPMENT CONTRACT (HOPE RESCUE MISSION) Mrs. Beth Leonard of the Community Development staff requested Board approval of Addendum No. 3 to a previously -approved contract with the Hope Rescue Mission for the Multi -Family Rehabilitation Program. She explained that the addendum provided for an increase in the contract of $1,700.00 to accommodate additional roof and bathroom repairs. Upon a motion made by Mr. Leszczynski, seconded by Mr. Hill and carried, the,above Addendum No. 3 was approved.