03/04/85 Board of Public Works Minutes

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REGULAR MEETING MARCH 4, 1985 Rubin's Auto Parts - Vehicle No. 10 $52.52 J & D Transportation - Vehicle No. 5 $55.00 Metal Resources - Vehicle Nos. 1 $28.00 2 28.00 3 28.00 4 28.00 6 28.00 7 28.00 8 28.00 9 28.00 11 28.00 12 28.00 13 28.00 14 28.00 TOTAL: $336.00 GRAND TOTAL: $443.52 ADOPTION OF RESOLUTION NO. 9-1985 - ESTABLISHING POLICIES AND FEES FOR FOOT RACES AND SIMILAR EVENTS Board Attorney Carolyn V. Pfotenhauer submitted to the Board Resolution No. 9-1985, and summarized the Resolution which establishes policies and fees for foot races and similar events. She stated that the section referring to fees includes the actual costs for City personnel (regular and over -time) and does not include any charges for planning, preparation or cost of equipment or vehicles used. The Resolution establishes five (5) fixed routes which will have a pre -determined cost. She noted that the Board shall consider routes other than the fixed routes for marathon runs and races with anticipated participation of more than 1,000 persons, and may consider routes other than fixed routes for other events. She further advised that the provision included in a prior draft of the Resolution indicating that the Northside Boulevard Route shall not be used for Saturday events has been stricken and not included in this final Resolution. Further, the Resolution states that any request for a foot race or similar event will be reviewed by the Bureau of Traffic and Lighting and the Police Department Traffic Division and a recommendation presented by those departments to the Board within two (2) weeks. The Board at that time may accept and approve the recommendation subject to the conditions of the Contract as outlined in the Resolution being met. The Resolution requires payment of one-half of the fee ten (10) days before the event as well as the appropriate insurance requirements. Mr. Leszczynski advised that the policies set forth in the Resolution will make it easier and quicker for the City to review the requests and will facilitate more and safer runs. Mr. Hill, as a point of clarification, stated that in one particular event in the past Police Department staff were paid directly by the sponsor. This Resolution stipulates that all fees assessed for particular events must now be paid directly to the City of South Bend. Ms. Pfotenhauer stated that the Resolution does contain a provision, however, that allows direct payment to volunteer groups, but indicated that proof of such payment must be provided to the City for filing at least ten (10) days before the event is to be held. Mr. Carter A. Wolf, Co -Director, Sportsmed 10K, Pro Health of St. Joseph's Medical Center, 320 South Saint Joseph Street, South Bend, Indiana, was present and addressed the Board. Mr. Wolf stated that he is pleased with the changes made in the Resolution presented today from the prior draft resolution which he received.