Agreement (Grant)-Provide Rental Assistance to Eligible Oaklawn Clients

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AWARD: It is expressly understood and agreed that in no event will the City pay the Agency more than $278,076 for full and complete satisfactory performance of this Agreement. The City shall compensate the Agency for fulfilling this Agreement as provided in accordance with the terms and conditions contained herein on the basis of the fair market value of each Supportive Rental Housing unit occupied, per month. 8. PROGRAM INCOME: It is anticipated that no income shall ever be directly generated from this activity, however, if income is received, the Agency must contact the City on how the funds can be used. 9. FISCAL AND ADMINISTRATIVE RESPONSIBILITIES: The Agency agrees to comply with the provisions of 24 CFR 340 and its applicable requirements and standards which include but are not limited to the following: A. Allowable and Allocable Costs. Costs must be necessary, reasonable and directly related to the scope of services of this Agreement. In addition, costs must be legal and proper. The budget included in the attachments shall control amounts of allowable expenditures within budget categories. B. Documentation of Costs. All costs shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers or other official documentation evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. C. Restriction on Disbursements. No money under this Agreement shall be disbursed by the Agency to any contractor except pursuant to a written contract which incorporates the applicable requirements of this Agreement and HUD regulations and unless the contractor is in compliance with HUD requirements for applicable accounting and fiscal matters. D. Records and Reports: 1. Establishment and Maintenance of Records. Records shall be maintained in accordance with requirements prescribed by HUD or the City with respect to all matters covered by this Agreement. Except as otherwise authorized by HUD, such records shall be maintained for a period of three (3) years after receipt of final payment under this Agreement. 2. Reports. (a) At such times and in such forms as HUD or the City may require, there shall be furnished to HUD or the City such statements, records, data and information as HUD or the City may request pertaining to matters covered by this Agreement. (b) Additionally, the Agency shall submit an Annual Performance Report to the City within forty-five (45) days following the conclusion of the project for which funds are provided under this Agreement which report