6.C.(5) Agreement for Services with Hathaway 2

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the event of extenuating circumstances by the Provider applying for and receiving written permission for an extension of time from the Commmission. SECTION 3. Parties' Responsibilities. A. I_nfoi-mation ~n~d CO/911922T71ZCLltZOYIS. The Commission shall provide all maps, reports, and other data requested by the Provider necessary for the Provider to accomplish the Requested Services. The Commission and the Provider agree that the Commission shall be permitted to obtain at no additional cost and to retain any and all documents prepared or caused to be prepared by the Provider in connection with the services to be provided by the Provider and the Provider agrees to provide the Commission with said documents upon request by Commission. Said documents may be used by the City or others with respect to the Commission's undertakings with respect to the Project. B. Reports and Budgets. The Provider agrees to provide the Contract Administrator and the Internal Auditor a report regarding the performance of the Requested Services and that status of the Project in relation thereto, at least every thirty (30) days following the Effective Date of this Agreement or upon the written request of the Contract Administrator or the Internal Auditor. The report must describe the Provider's progress in completing the Requested Services. C. Project Budd. In exchange for the consideration set forth herein, the Provider hereby agrees to develop and abide by the Project budget to be set forth as APPENDIX "A" to this Agreement in delivering the Requested Services ('Project Budget"). D. Final Report. The Provider shall provide to the Commission a final report within thirty (30) days of the Termination Date of this Agreement summarizing the successes or failures of this engagement and the Provider's delivery of the Requested Services in addition to a final accounting of all revenues and expenditures as described above. E. Records. The Provider agrees to keep and maintain, not less than two (2) years after the termination of this Agreement, at its business office, separate and independent records.. reasonably satisfactory to the Internal Auditor and in compliance with Indiana law, consistent with generally accepted accounting principles. F. Point of Conruct. The Commission hereby designates Don Inks (the "Contract Administrator") as the Providers point of contact with the Commission for purposes of this Agreement. The Contract Administrator shall be responsible for the provision of information to the Provider under this Agreement. G. Auditing Reytriren~ents. The Provider agrees to make all information available to the lnternal Auditor or any other entity as required by Indiana law. The 4