05/12/87 Board of Public Works Minutes

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37 REGULAR MEETING MAY 12, 1987 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Tuesday, May 12, 1987, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. Michael L. Vance present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski, and carried, the minutes of the May 5, 1987, regular meeting of the Board were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM II (CD 79-114) NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. NHS REVOLVING LOAN FUND ACTIVITY ADDENDUM II (CD 80/81-114) NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. NHS REVOLVING LOAN FUND ACTIVITY Ms. Betsy Harriman, Department of Community Development, advised that these addenda extend the contract time to December 31, 1987 and clarify the use of "revolved" funds. It was noted that the Contracts were originally approved in 1979 and 1980. Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and carried, the above addenda were approved and executed. APPROVE CONTRACT FOR COLLECTION SERVICES - FIRE DEPARTMENT PAST DUE AMBULANCE ACCOUNTS Fire Chief Luther Taylor advised that the Department solicited proposals from three (3) local agencies for debt collection for past due ambulance accounts. Two (2) replies were received. Based on a lower fee rate, Chief Taylor recommended that a Contract be awarded to Federated Collection Agency, Suite 138, Marycrest Building, 2015 West Western Avenue, South Bend, Indiana, as the agent for the collection of past due ambulance accounts. In response to Mr. Vance's inquiry, Chief Taylor advised that the Contract is currently held by Federated Collection Agency. The Contract indicates that Federated shall retain thirty-five per cent (35%) of all money recovered toward satisfaction of said accounts as compensation for services. Fees will not be assessed on unrecovered funds. In response to a question from the news media, Assistant Chief Daniel Marocha advised that he is unable to advise what the total amount of uncollected fees is at this time. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and carried, the Contract as submitted was approved and executed. APPROVE LETTER OF ASSURANCE TO COMPLY - INDIANA DEPARTMENT OF HIGHWAYS Mr. Leszczynski advised that as a formality the City needs to provide to the Indiana Department of Highways assurance that when federal funds are involved in any project or program which results in real property acquisition or displacement, the City of South Bend, will comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and 49 CRF Part 25, Final Rule dated February 27, 1986.