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3 <br />REGULAR MEETING <br />JANUARY 29, 1990 <br />100 to 199 Gallon deliveries by tank wagon <br />$.7150 per gallon <br />Bid noted that at times through the Contract timeframe, the <br />Hammond, Indiana terminals may have a lesser price posted for <br />same products when compared with the Niles, Michigan <br />terminals. This situation now exists. However, mark-ups <br />would be naturally greater for products pulled from Hammond, <br />Indiana. These greater mark-ups needed to pull product from <br />Hammond could still be translated into savings for the City <br />depending on how big the spread is on the given day of <br />order. If Nelson is awarded the contract to supply petroleum <br />needs, they will keep the City abreast of these difficulties <br />and work closely with City officials to save as much money as <br />possible on the purchases. <br />Bid also noted that volative market prices of petroleum <br />products in which costs of products do vary daily make it <br />impossible to provide purchaser with more than twenty-four <br />(24) hours notice as to price changes. Cost of product will <br />be based on market cost at dock, day of delivery. However, <br />if Nelson is successful in winning the bid contract to <br />provide gasoline and diesel fuel they are now able to provide <br />with each purchase of transport size loads, documentation of <br />that days price from the supplier. This verification of dock <br />price at time of dock loading assures the City as the <br />purchaser that mark-up listed on bid contract is strictly <br />adhered to throughout the entire contract timeframe. At time <br />of invoicing Nelson will attach this price documentation <br />sheet to the billing statement. <br />- Payment terms to be as close to Net 10 days as the City's <br />process allows. <br />- Gross Gallons shall be used in computing costs. <br />- Gasoline and disel fuel delivered will meet or exceed <br />specifications. <br />There will be no federal tax billed to the City of South <br />Bend on any gasoline or diesel fuel purchases, The City <br />of South Bend will not be billed Indiana State Tax on diesel <br />fuel. The City of South Bend will pay Indiana State Tax on <br />gasoline deliveries. There will be no Indiana State Sales <br />Tax collected on any purchase. Deliveries will be made to <br />City tanks within specified times. <br />Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys <br />and carried, the above bids were referred to the Division of <br />Equipment Services for review and recommendation and the <br />applications for bidder qualification as submitted with the bids <br />were accepted for filing. <br />APPROVE 1990 STAFF SERVICES AGREEMENT - URBAN ENTERPRISE <br />ASSOCIATION <br />Mr. Leszczynski advised that Ms. Pamela C. Meyer, Program <br />Manager, Urban Enterprise Association, 1200 County -City Building, <br />South Bend, Indiana, has submitted to the Board the 1990 Staff <br />Services Agreement between the Urban Enterprise Association and <br />the City of South Bend by and through the Board of Public Works <br />on behalf of its Department of Economic Development and Legal <br />Department. <br />Ms. Meyers stated that this document was reviewed and approved by <br />the UEA at their January 17, 1990 meeting. Ms. Meyer also noted <br />that this is an annual Agreement and indicates a not to exceed <br />figure of $55,000.00. She noted that the Contract amount in 1989 <br />was $52,000.00. Therefore, Ms. Humphreys made a motion that the <br />Agreement as submitted be approved and executed. Mrs. DeClercq <br />seconded the motion which carried. <br />